December Minutes

STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, December 16, 2013 at 6:00 p.m.

UNAPPROVED MINUTES

PUBLIC HEARING:   Public Hearing opened at 6:05 pm.  No outside public was in attendance. The Resolution 13-03, Waste Water Commercial Rates, was read and approved.  Draft Resolution was passed at the last meeting.  The Resolutions and MOUs were sent to the owners of the appropriate property and parcels. We have not heard from the owners.  They were notified of the Public Hearing and the resolution.

Director Spanton moved and Director Oring seconded a motion to approve the Resolution 13-03, Waste Water Commercial Rates as presented.  Motion passed unanimously.

Public hearing closed and regular board meeting opened at 6:15 pm.

ROLL CALL:

Present: Chairman Sam Shapiro, Directors Kay Oring, Ron Rebell and Tom Spanton. There is now one vacancy on the Board. Also present were Fire Chief Ron Cromer and General Manager Martin Balding.   We have a quorum. 

CONSENT CALENDAR:

APPROVAL OF DECEMBER AGENDA

APPROVAL OF NOVEMBER MINUTES

APPROVAL OF PAYMENT OF BILLS for NOVEMBER; FIRE $586.09; SEWER $4,868.52.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for NOVEMBER. 

She reported that Richard might look into a directed investment in the future.

A motion was made by Director Spanton with a second by Director ReBell to accept the December Agenda , approval of minutes for November and approval of  the payment of November bills: Fire $586.09; Sewer $4,868.52, and Treasurer’s report for November. Motion carried.

           

COMMITTEE REPORTS:

Fire Chief Cromer:  We have had good training and turnout.  The local chiefs are interested in recruiting local firefighters.  The applicants will need a Firefighter 1 certificate which will be offered at Lassen College.  This will be advertised when the information is confirmed.  Chief will stay with us for another meeting.

           

            Water Manager Balding report is attached.   Water tests came out clean.  Martin will follow up on this issue and the issue of the high fees being charged by Lahontan and State water board.

           

Secretary’s report:   Secretary was absent.  Report was read and attached.   

Board Member Items: 

PUBLIC COMMENT: 

CORRESPONDENCE:  none

             

OLD BUSINESS:

Volunteer Fire Chief Job Description:  The description was passed out and the board members will review and comment on it next month.

Bids on New Computer:  No new information.  Director Spanton will check with his son for information on a new computer.

CALFIRE 2013 Grant:   We have received the approval letter to purchase the grant items.  We have been approved for $10,807 which is the 50/50 match.

Audit for 2012-2013:  Carry over until next meeting.

Grand Jury Report:  No response has been received from the County.

CPA, and Contract:  Martin Balding drafted a proposal to send to three other firms for estimates, Singleton and Auman, Pezzullo and possibly Robert Mowrey of Buck’s Bay.

Utility Trailer for fire Department:  Director Spanton moved and Director ReBell seconded a motion  that any funds that are spent by a person for an approved purchase for the fire department will be reimbursed.  Motion passed.  

Buck’s Bay Water Storage Survey Letter:  This issue will be dropped.

911 Address Signs Status.  Martin is working on them.

NEW BUSINESS:

            None.

           

ADJOURNMENT:   The next meeting will be held on January 20, 2014, 6:00 pm.   With no further business to conduct, the meeting was dismissed at 6:50 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed. 

Respectfully Submitted,

_____________________________

Sandy Jansen, Secretary     Note: There is a voice recorded transcript of these minutes.

BALDING ENERGY ENTERPRISE (BEE)

508-450 STONEY LANE     SUSANVILLE, CA 96130

PHONE 530-825 3481E-MAIL mbalding@citlink.net

December 3, 2013

Stones/Bengard

Report

BEE has made the required No Spill report to the state for and completed and sent the semi-annual report to Lahontan regarding wastewater flows. A copy is in the office for interested persons.

Rob Tucker, our inspector from South Lake Lahontan, contacted Martin with questions about possible leakage from our ponds. In order to have good information for a response samples of the pond water have been sent to Reno for an analysis.

The lift stations and ponds have been working well with pond three dry. Ponds one and two are now rising slightly and are now covered with ice.

The fresh water system to the Stones Lift Station has been shut down and drained for the winter.

Homeowner systems: A home owner with a leaking septic tank has arranged for a replacement. At another site Martin back-filled an open hole that was dug to reach a valve on the District line that was used to clear a clogged point.

The new RV owners of the lakeside parcel and the south side parcel on the west side:Tom and Andie Traphagan, P.O. Box 66, Ravendale, CA 96123, Phone: 530 249 2974 They have been billed for wastewater for seventeen units on the lake side.

At about 5,093.50.00 feet, Eagle is about seven inches lower than it was at this time last year. Accurate measurements will resume in the spring.

Thank You,    Martin Balding

 December 2013 Treasurer’s Report for November 2013 activity

Balances as of November 30, 2013

Accounts at Lassen Co.

                                                                                   

Fire District:      Balance                        $   86,043.92  

Sewer District:   Balance                       $ 135,396.66

Capital Improvement Fund: Balance      $ 262,186.24

Other accounts:

 Petty cash        (Checking)                   $     2585.68

Kay Oring, Treasurer

December 16, 2013, Agenda

STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, December 16, 2013 at 6:00 p.m.

PUBLIC HEARING:

DISCUSS/ACTION:  RV Park, Waste Water Fee Revision for Each Side of RV Park

ROLL CALL:

CONSENT CALENDAR:

APPROVAL OF DECEMBER AGENDA

APPROVAL OF NOVEMBER MINUTES

APPROVAL OF PAYMENT OF BILLS for NOVEMBER; FIRE $ 586.09; SEWER $4,868.52.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for NOVEMBER. 

COMMITTEE REPORTS:

Fire Chief Cromer

Water Manager Balding

Secretary’s report:  

PUBLIC COMMENT: 

CORRESPONDENCE:

             

OLD BUSINESS:

DISCUSS/ACTION:  Volunteer Fire Chief Job Description

DISCUSS/ACTION:  Bids on New computer 

DISCUSS/ACTION:  CALFIRE grant 2013

DISCUSS/ACTION:  2012-13 Audit, Approval

DISCUSS/ACTION:  Grand Jury Report

DISCUSS/ACTION:  Contract for Annual Audit with CPA Firm

DISCUSS/ACTION:  Utility trailer for the Fire Department

DISCUSS/ACTION:  Buck’s Bay water storage survey letter

DISCUSS/ACTION:   911 Address sign status

NEW BUSINESS:

           

ADJOURNMENT:

BOARD MEMBERS SIGNING OF BILLS: 

November Board Minutes

STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, November 18, 2013 at 6:00 p.m.

APPROVED MINUTES

The approval of new Board Member was moved up on the agenda.

The Board voted to appoint Tom Spanton into the vacancy that will expire in December of 2015.  He is taking the vacancy of Kathleen Yacovone which expires 12/2/2015.  Tom Spanton took the “Oath of Office” and is approved to be on the Board.

ROLL CALL:

Meeting was opened by Chairman Shapiro at 6:00 pm.  Present: Chairman Sam Shapiro, Directors Kay Oring, Ron Rebell and Tom Spanton. There is now one vacancy on the Board. Also present were Fire Chief Ron Cromer, General Manager Martin Balding and Secretary Sandy Jansen.   We have a quorum.  Aaron Albaugh, our Supervisor, was also present.

CONSENT CALENDAR:

APPROVAL OF NOVEMBER AGENDA

APPROVAL OF OCTOBER MINUTES

APPROVAL OF PAYMENT OF BILLS for OCTOBER; FIRE $5,449.30; SEWER $11,045.84.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for OCTOBER.  Also discussion was held on our quarterly interest earned on our funds.

Aaron Albaugh asks for clarification on the Capital Improvement Fund for the Sewer district.

A motion was made by Director Spanton with a second by Director ReBell to accept the November Agenda with the change in order to move the new director to the beginning of the agenda, approval of minutes for October and approval of  the payment of October bills: Fire $5,449.30; Sewer $11,045.84 , and Treasurer’s report for October. Motion carried.

           

COMMITTEE REPORTS:

Fire Chief Cromer reported that trainings are going well.  Also he questioned whether we have received a donation for snow plowing work in the winter from Lahonton Heights.  Sandy will check into that.

           

            Water Manager Balding report is attached.  

            The annual report was sent in.  Also the Williamson parcels were sold to Tom and Andie Traphagan from Ravendale.   Water tests were approved for payment as Martin deems necessary.

Secretary’s report:   There were 300 web hits for October.   Also reminder bills were sent to those property owners who have not paid anything for this fiscal year.

December 16 meeting I will not be able to be here. 

Board Member Items:  The Board thanks Mr. Albaugh for attending our meeting and welcomes him to any meeting.

PUBLIC COMMENT: 

Supervisor Albaugh was thanked for attending our meeting. 

CORRESPONDENCE:

             

California EDD sent a request for forms for June 2012.  Sandy will respond.

OLD BUSINESS:

Volunteer Fire Chief Job Description:  No further information at this time.

RV Park, Waste Water Fee Revision:  Discussion was held on the recent developments of the three parcels of the RV Park, Resolution 13-03.  Commercial rate is 75% of residential rate.

Director Oring moved and Director Spanton seconded a motion to approve the Resolution 13-03 as presented. Motion carried.  A Public Hearing and final Resolution approval will be set up for the next Board Meeting of December 16 and notice and resolution only to be published in the newspaper.

Ordinance 11-02, Delinquent Service Fees and payment due dates:  The Ordinance seems clear.  Director Oring and Sandy will work on the yearly billing statement to improve it.

Bids on New Computer:  No new information.

CALFIRE Grant:   We have not received the approval letter to purchase the grant items yet but we should hear this month. 

Audit for 2012-2013:  The audit report was received and the Board Directors will each take a copy to review.  It will be discussed at the next meeting. 

Grand Jury Report:  Director Oring has not had any response to the email letter she sent to Karen Fouch, Auditor.    Director Oring described the issue of the request to join the Special District Association to Supervisor Albaugh.

R. Johnson, CPA, and Contract:  Discussion was held on the options for the annual audit.  We will ask for an estimate of cost from Singleton and Auman.

Utility Trailer for fire Department:  The item will be carried over to next month.  

Buck’s Bay Water Storage Survey Letter:  At this time more information is needed with costs estimates before any letters or surveys are sent out.

Fire District Hat Donation:  Director ReBell moved and Director Oring seconded a motion to have a donation of $10.00 per Fire District cap be appropriate.  Motion Carried.

NEW BUSINESS:

911 Address Signs Status.  Additional signs are needed on Juniper Lane.  We will follow up on the signs.

Approve District Insurance Policy:  There have not been any changes from last year.

Re-appointment of Directors:  Director ReBell’s term is up this year and he can reapply by correspondence with Susan Osgood’s office.  Ron ReBell will accept another term on the Board of Directors.

Refunding Sewer Fees:  A property owner has asked for a refund of her annual sewer fees.  She paid the fees for the whole year at the beginning of the fiscal year, but then sold the property a few months later.  It is the responsibility of the buyer, seller and the escrow department to adjust the payments.  This District will not make the refund when we have only been paid the appropriate fee.

County Mutual Aid Agreement:  Director Spanton moved and Director Oring seconded a motion to approve the Mutual Aid Agreement between the Lassen Fire Officers Association and the Lassen Operational area.  Motion carried.

           

ADJOURNMENT: The next meeting will be held on December 16, 2013, 6:00 pm.  With no further business to conduct, the meeting was dismissed at 7:25 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed. 

Respectfully Submitted,

_____________________________

Sandy Jansen, Secretary     Note: There is a voice recorded transcript of these minutes.

BOARD MEETING

Monday November 18, 2013 6pm

Martin Balding, General Manager

NO SPILL REPORT: The no spill report to the state has been made for the month of October.

ANNUAL REPORT: The annual report, to South Lake Lahontan, regarding our wastewater facilities has been sent to Rob Tucker. A copy is available for the board. The report shows a total flow to the ponds for one year of 2.087 million gallons, annual pan evaporation of 60.76 inches and 13.45 inches of precipitation.

WATER TESTING: After questions by Rob Tucker a pond water sample was sent to Sierra Environmental Monitoring in Reno to test for Nitrogen, Phosphorous, Chloride, TDS and COD.

LIFTS STATIONS AND PONDS: The lift stations and ponds have been working well with an average flow for seven days of 3,556 gallons per day. The same time a year ago the flow averaged 4,146 gallons per day. As of November first our annual volume of water into the ponds was 2.087 million gallons, nearly half of what it was in the past, leaving good storage capacity for the winter.

PRECIPITATION/EVAPORATION: Pan evaporation for the past week was less than .1" per day with no recorded precipitation.

LAKE EVEL: 5,093.56' about seven inches lower than last year at this time, and the lowest since 1951 when it was 5,093.2' in June. The level has dropped 18.48" inches since the spring high point of 5,095.1'

HOMEOWNER SYSTEMS: There is a leaking septic tank, as evidenced by an alarm going off and further tests. It will be replaced.

LATE PAYMENT COLLECTIONS:Sandy has been following up on accounts due with excellent results. A Lien has been recorded on one of the delinquent properties.

MARINER'S RV PARK TAX SALE RESULTS: The sale of the lake side and the south west side of the RV Park from Larry Williamson to Tom and Andie Traphagen has been completed. Their address is: P.O. Box 66, Ravendale, CA 96123 and their phone is 530 249 2974, e-mail sunsetranch68@gmail.com Tom and Andie have been billed for wastewater for the month of November in the amount of $204.00

Frank Lepori has the north portion on the west side with all of the main buildings, the well, Park Model and RV spaces. Frank Lepori: 775 337 2063

ANUAL AUDIT We now have the final copy of our Annual Audit from Robert Johnson.

AWAY: Martin will be away over Thanksgiving. Dennis will be paid to cover.

November 2013 Treasurer’s Report for October 2013 activity

Balances as of October 31, 2013

Accounts at Lassen Co.

                                                                                   

Fire District:      Balance                        $   87,597.16  

Sewer District:   Balance                       $ 145,779.64

Capital Improvement Fund: Balance      $ 262,186.24

Other accounts:

 Petty cash        (Checking)                   $     2585.68

November Agenda

STONES-BENGARD COMMUNITY SERVICE DISTRICT BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone and Fax:  (530) 825-3350

Email:  stonesb@frontiernet.net

Website:  www.stonesbengardcsd.blogspot.com

November 18, 2013

BOARD MEETING AGENDA

BOARD POLICY:  A three-minute time limit is enforced for each person wishing to address the Board during the regular board meeting and public hearings.  It will be at the discretion of the board chairman to limit or extend the time and number of speakers.  INFORMATION NOTEBOOKS:  There are notebooks inside the office that have all correspondence which includes minutes, payment of bills, treasurer’s report, etc available to the public. 

ROLL CALL

BOARD MEETING 6:00 P.M.

CONSENT CALENDAR:  Additions/deletions/approval

• Approval of  November  agenda and consent calendar
• Approval of October minutes.
• Approval of payments of bills for October:  FIRE: $ 4,299.30;SEWER $1,603.84
• Approval of treasurer’s report for  October  2013

COMMITTEE REPORTS:  Interim Fire Chief, Wastewater Contractor/General Manager, Board Members, and Secretary (accts receivable)

PUBLIC COMMENT: 

CORRESPONDANCE:

           

OLD BUSINESS:

DISCUSS/ACTION:  Volunteer Fire Chief Job Description

DISCUSS/ACTION:  RV Park, Waste Water Fee Revision for Each Side of RV Park

DISCUSS/ACTION:  Ordinance 11-02, Delinquent Service Fees and payment due dates

DISCUSS/ACTION:  Bids on New computer 

DISCUSS/ACTION:  CalFire grant 2013

DISCUSS/ACTION:  2012-13 Audit, Oct. 14 approval

DISCUSS/ACTION:  Grand Jury Report

DISCUSS/ACTION:  R. Johnson CPA contract

DISCUSS/ACTION:  Utility trailer for the Fire Department

DISCUSS/ACTION:  Buck’s Bay water storage survey letter

DISCUSS/ACTION:  Fire District hat donation

NEW BUSINESS:

DISCUSS/ACTION:   911 Address sign status    

DISCUSS/ACTION:   Approve District Insurance Policy

DISCUSS/ACTION:   Re-appoint of Directors

DISCUSS/ACTION:   Appoint new Director, Tom Spanton

DISCUSS/ACTION:   Refunds of Sewer Fees

DISCUSS/ACTION:   County Mutual Aid Agreement

ADJOURNMENT OF BOARD MEETING

BOARD MEMBERS SIGNING OF BILLS AS APPROVED IN CONSENT CALENDAR

STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, October 21, 2013 at 6:00 p.m.

APPROVED MINUTES

ROLL CALL:

Meeting was opened by Chairman Shapiro at 6:00 pm.  Present: Chairman Sam Shapiro, Directors Kay Oring, and Ron Rebell. There are two vacancies on the Board. Also present were Fire Chief Ron Cromer, General Manager Martin Balding and Secretary Sandy Jansen.   We have a quorum.  Guest Tom Spanton was also present.

CONSENT CALENDAR:

APPROVAL OF OCTOBER AGENDA

APPROVAL OF SEPTEMBER MINUTES

APPROVAL OF PAYMENT OF BILLS for SEPTEMBER; FIRE $1,534.37; SEWER $1,916.20.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for SEPTEMBER.  Also discussion was held on the method of paying the bills through the County and discussion on our quarterly interest earned on our funds.

A motion was made by Director Rebell with a second by Director Oring to accept the October Agenda with the addition of the Fire Department Logo hats and donation information added,   approval of minutes for September and approval of  the payment of September bills: Fire $1,534.37; Sewer $1,916.20, and Treasurer’s report for September. Motion carried.

           

COMMITTEE REPORTS:

Fire Chief Cromer reported we acquired some additional breathing apparatus, 4 new packs and 5 masks and 10 air bottles and 2 alarms.  Thanks to Chief of Spalding for these items.  Chief will decide were to put the new and the current bottles.

The diesel tank was replaced because the other one had a seep.  It should be about 4600. 

           

            Water Manager Balding report is attached.   

            The annual report is due soon.  Also the Williamson parcels may be sold  to someone from Ravendale. 

Secretary’s report:   There were 223 web hits for August and 131 today.  We have collected about 83% of the fees for waste water for this quarter and 73% have paid in full.  Only 3 liens left to be paid, Babb, Base, and the new one Seward.  The rest were sold and paid.

December 16 meeting I will not be able to be here.  November I will be back on the Monday and Thursday at the office schedule, except for Holidays.  I am at the Pumpkin Patch the month of October and in the office on Mondays.

The Audit with Bob Johnson went well.

Board Member Items:  Chairman Shapiro said that Tom McClelland called and needed 1,000 gallons of water.  It was taken care of.

PUBLIC COMMENT: 

None. 

CORRESPONDENCE:

             

            CALFIRE sent out a notice stating that the fire ban will be lifted October 21..

OLD BUSINESS:

Volunteer Fire Chief Job Description:  No further information at this time.

RV Park, Waste Water Fee Revision:  Discussion was held on the recent developments of the three parcels of the RV Park.  There needs to be clarification on two units near the parcel line.  Chairman Shapiro read the proposed Waste Water Commercial Rates Resolution 13-03 and the Addendum and the Memorandums of Understanding for each of the parcels.

Director Oring moved and Director ReBell seconded a motion to approve the Resolution and MOUs as read as a draft.  Motion carried.  A Public Hearing will be set up for the next Board Meeting of November 18 and notice and resolution only to be published in the newspaper.

Ordinance 11-02, Delinquent Service Fees and payment due dates:  This will be carried over until next month’s agenda.

Bids on New Computer:  No new information.

CALFIRE Grant:   We were awarded the 2013 CALFIRE 50/50 grant for $10,892.  A Resolution was prepared to accept the grant. Director Oring moved and Director ReBell seconded a motion to approve the Resolution 13-04 accepting the grant.  Motion carried.

Audit for 2012-2013:  The was October 14, 2013.  It went well and all the books are in order.  Robert Johnson and his assistant were here all day with Sandy Jansen.  Director Oring and Manager Martin Balding also came into the office to help out.

Grand Jury Report:  Director Oring has not had any response to the email letter she sent to Karen Fouch, Auditor.

Utility Trailer for fire Department:  The item will be carried over to next month.  

NEW BUSINESS:

The Fire Department hats in the office were donated.  A $10.00 donation will be asked for each hat.

A prospective new board member was introduced, Tom Spanton.

           

ADJOURNMENT: The next meeting will be held on November 18, 2013, 6:00 pm.  With no further business to conduct, the meeting was dismissed at 7:20 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed.  

Respectfully Submitted,

_____________________________

Sandy Jansen, Secretary     Note: There is a voice recorded transcript of these minutes.

BOARD MEETING

Monday October 21, 2013 6pm

Notes by

Martin Balding, General Manager

NO SPILL REPORT: The no spill report to the state has been made for the month of September.

ANNUAL REPORT: The annual report, to South Lake Lahontan, regarding our wastewater facilities is due in November. A copy will be available for the board early in the month.

LIFTS STATIONS AND PONDS: The lift stations and ponds have been working well with an average flow for six days of 5,148 gallons per day. The same time a year ago the flow averaged 6,926 gallons per day. As of November first our annual volume of water into the ponds will be about 2.4 million gallons, nearly half of what it was in the past, leaving good storage capacity for the winter.

PRECIPITATION/EVAPORATION: Pan evaporation for days averaged .125" per day.

The pond evaporation rate has been 65% of the pan, excellent rate! Precipitation has been nil.

LAKE EVEL: 5,093.58' about six inches lower than last year at this time, and the lowest in my records since June 1951 when 5,093.2. The level has dropped 18.24" inches since the spring high point of 5,095.1'

HOMEOWNER SYSTEMS: One system repaired Stone Road.

LATE PAYMENT COLLECTIONS:

Sandy has been following up on accounts due with excellent results. A Lien has been recorded on one of the delinquent properties.

MARINER'S RV PARK TAX SALE RESULTS:

Larry Williamson owns the lakeside with 19 Park Model spaces and he also has about sixteen Park Model and RV spaces on the south side of the west portion. Phone 530 200 4666, or his Manager Dusty Clement at 530 200 1817. Dusty is not planning to open sites 52-67 until after 2014. Frank Lepori has the north portion on the west side with all of the main buildings, the well, Park Model and RV spaces. Frank Lepori: 775 337 2063

STOCK WATER: The stock water pump has been removed for the winter and cattle are off.

ANUAL AUDIT Our audit by Robert Johnson and his associate Jan was done on Monday, October 14th and the initial report was very good. Sandy and Kay were a great help and to be commended.

AWAY: Martin was away for a several days and paid Dennis Glenn to cover.

STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, September 16, 2013 at 6:00 p.m.

APPROVED MINUTES

ROLL CALL:

Meeting was opened by Chairman Shapiro at 6:00 pm.  Present: Chairman Sam Shapiro, Directors Kay Oring, and Ron Rebell. There are two vacancies on the Board. Also present were Fire Chief Ron Cromer, General Manager Martin Balding and Secretary Sandy Jansen.   We have a quorum.

CONSENT CALENDAR:

APPROVAL OF AUGUST MINUTES

APPROVAL OF PAYMENT OF BILLS for August.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for July and August.   

A motion was made by Director Rebell with a second by Director Oring to accept the September Agenda,  approve minutes for August and to approve the payment of August bills: Fire $1,352.49; Sewer $2,057.18, and Treasurer’s report for July and August. Motion carried.

           

COMMITTEE REPORTS:

Fire Chief Cromer reported the Pickup equipment was almost complete, there is 100 gal of water in the tank and the pump is set up.

There were no calls last month.

There is one new volunteer bringing the total up to 10 volunteers.

The Board thanks Chief for his hard work and recruiting volunteer firefighters.

           

            Water Manager Balding report is attached.   

            Martin is reviewing the insurance information and noted that one fuel tank needs to be added to the schedule.

Secretary’s report:   There were 90 web hits for August.  We have collected about 83% of the fees for waste water for this quarter and 73% have paid in full.

PUBLIC COMMENT: 

None. 

CORRESPONDENCE:

             

            A letter from IRS on 2012, quarter 2, regarding their missing information.  The information was sent with return receipt, and they received and signed for it.  Now the IRS is reviewing the information.

OLD BUSINESS:

Volunteer Fire Chief Job Description:  No further information at this time.

RV Park, Waste Water Fee Revision:  Discussion was held on the recent developments of the three parcels of the RV Park.  There needs to be clarification on two units near the parcel line.  Chairman Shapiro had prepared notes and Waste Water Manager Balding had prepared a draft of a proposed waste water fee schedule.  There will be further modifications to the draft resolution.  There also may be a Memorandum of Understanding prepared to be agreed to and signed by both parties of the three parcels.  After the signing of the Memorandum of Understanding, the Williamson parcels will be billed for each unit since there are park models at the present time in use on his property.  Discussion was held regarding the payment schedule for the RV Park, restaurant parcel to start by paying for 1/3 of the units and facilities costs the first year, 2/3 the second year and full payment schedule the third year.  There was discussion that units and facilities be billed as soon as they are used or billed  regardless of use.  No decision was made. Discussion of a fee of $12.50 per residential and park model unit be billed.  The campsite rates would be billed at a rate of 3 spaces to one residence.   No final decision was made.  This will continue to next month with a revised resolution.

RV Park, Fire Assessment Fee Revision:  There will need to be clarification on 2 sites in the park as to where the actual property line is.  Everything else has been sent into the County

Ordinance 11-02, Delinquent Service Fees and payment due dates:  This will be carried over until next month’s agenda.

Bids on New Computer:  No new information.

Audit for 2012-2013:  The new date is tentatively October 14, 2013.

Grand Jury Report:  Director Oring read an email letter she sent to Karen Fouch, Auditor. Director Oring noted that the California Special Districts Association did not meet our needs and was very expensive and requested the recommendation for all districts be members of the California Special Districts Association not be followed.  Director Oring will follow up this letter with our Supervisor Albaugh and fill out the form in the Grand Jury Report.

Utility Trailer for fire Department:  Chief explained his plan for a utility trailer with a 200 gallon water capacity, reel and pump on a utility trailer for a quick attack.  The Chief had researched several trailers and prices.  He will contact a local trailer dealer also.  Director ReBell moved and Director Oring seconded a motion to approve up to $3,000 from fund 220, Equipment account 3006200.  Motion carried.

NEW BUSINESS:

            None.

ADJOURNMENT: The next meeting will be held on October 21, 2013, 6:00 pm.  With no further business to conduct, the meeting was dismissed at 7:20 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed.  

Respectfully Submitted,

_____________________________

Sandy Jansen, Secretary  Note: There is a voice recorded transcript of these minutes.

Monday September 16, 2013 6pm

Notes by

Martin Balding, General Manager

NO SPILL REPORT: The no spill report to the state has been made for the month of August.

LIFTS STATIONS AND PONDS: The lift stations and ponds have been working well with an average flow for eight days of just 4,228 gallons per day. A year ago for the same time period the flow averaged 8,018 gallons per day. It now looks like our annual volume of water into the ponds will be about two million gallons, half of what it was in the past, leaving good storage capacity for the winter.

PRECIPITATION/EVAPORATION: Pan evaporation for eight days averaged .23" per day.

The pond evaporation rate is 65% of the pan, excellent rate!

LAKE EVEL: 5,093.9' about eight inches lower than last year at this time, and the lowest I can find in my records since June 1951 when 5,093.2 was recorded.

HOMEOWNER SYSTEMS: One system repaired on Lahontan Drive, burst flex line.

LATE PAYMENT COLLECTIONS:Sandy has been following up on accounts due with excellent results. A Lien has been prepared and will be recorded this week for one property.

MARINER'S RV PARK TAX SALE RESULTS:

Larry Williamson owns the lakeside with 19 Park Model spaces and he also has about sixteen Park Model and RV spaces on the south side of the west portion. Phone 530 200 4666, or his Manager Dusty Clement at 530 200 1817. Dusty is not planning to open sites 52-67 until after 2014.

Frank Lepori has the north portion on the west side with all of the main buildings, the well, Park Model and RV spaces. Frank Lepori: 775 337 2063

STOCK WATER: The stock water pump required repair work this month. The stock pond is full, and cattle may be using it for another month.

CAL TRANS has removed "fuel available" signs until further notice.

ANUAL AUDIT The date is now Monday, October 14th for our audit by Robert Johnson.

LASSEN COUNTY CHAMBER OF COMMERCE: We are members and there is a free meal!

AWAY: Martin will be away at the end of the month starting on the 27th.

August 2013 Treasurer’s Report for July 2013 activity

Balances as of July 31, 2013

Accounts at Lassen Co.

                                                                                   

Fire District:      Balance                        $   87,074.68  

Sewer District:   Balance                       $ 138,633.14

Capital Improvement Fund: Balance      $ 262,159.19

Other accounts:

 Petty cash        (Checking)                   $     2658.18

 September 2013 Treasurer’s Report for August 2013 activity

Balances as of August 31, 2013

Accounts at Lassen Co.

                                                                                   

Fire District:      Balance                        $   89,321.76  

Sewer District:   Balance                       $ 144,762.83

Capital Improvement Fund: Balance      $ 262,159.19

Other accounts:

 Petty cash        (Checking)                   $     2585.68

September 16, 2013