STONES-BENGARD COMMUNITY SERVICE DISTRICT BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone and Fax:  (530) 825-3350

Email:  stonesb@frontiernet.net

Website:  www.stonesbengardcsd.blogspot.com

September 16, 2013

BOARD MEETING AGENDA

BOARD POLICY:  A three-minute time limit is enforced for each person wishing to address the Board during the regular board meeting and public hearings.  It will be at the discretion of the board chairman to limit or extend the time and number of speakers.  INFORMATION NOTEBOOKS:  There are notebooks inside the office that have all correspondence which includes minutes, payment of bills, treasurer’s report, etc available to the public. 

ROLL CALL

BOARD MEETING 6:00 P.M.

CONSENT CALENDAR:  Additions/deletions/approval

• Approval of  September  agenda and consent calendar
• Approval of August minutes.
• Approval of payments of bills for August:  FIRE:  $1,352.49  ; SEWER $2,057.18
• Approval of treasurer’s report for  August  2013

COMMITTEE REPORTS:  Interim Fire Chief, Wastewater Contractor/General Manager, Board Members, and Secretary (accts receivable)

PUBLIC COMMENT: 

CORRESPONDANCE:

           

OLD BUSINESS:

DISCUSS/ACTION:  Volunteer Fire Chief Job Description

DISCUSS/ACTION:  RV Park, Waste Water Fee Revision for Each Side of RV Park

DISCUSS/ACTION:  RV Park, Fire Assessment Fee Revision for Each Side of RV Park

DISCUSS/ACTION:  Ordinance 11-02, Delinquent Service Fees and payment due dates

DISCUSS/ACTION:  Bids on New computer 

DISCUSS/ACTION:  2012-13 Audit, Oct. 14

DISCUSS/ACTION:  Grand Jury Report

DISCUSS/ACTION:  Utility trailer for the Fire Department

NEW BUSINESS:

DISCUSS/ACTION:   

DISCUSS/ACTION:  

ADJOURNMENT OF BOARD MEETING

BOARD MEMBERS SIGNING OF BILLS AS APPROVED IN CONSENT CALENDAR

STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, August 19, 2013 at 6:00 p.m.

APPROVED MINUTES

ROLL CALL:

Meeting was opened by Chairman Shapiro at 6:00 pm.  Present: Chairman Sam Shapiro, Directors Kay Oring, and Ron Rebell. There are two vacancies on the Board. Also present were Fire Chief Ron Cromer, General Manager Martin Balding and Secretary Sandy Jansen.   We have a quorum.

CONSENT CALENDAR:

APPROVAL OF JULY MINUTES

APPROVAL OF PAYMENT OF BILLS for July.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for July.   No report because the reports weren’t available from the county as of the date of the meeting.  Director Oring read a letter from Lassen County regarding interest rates, amounts and fees, noting that in the end we don’t receive much if any interest into our accounts.

A motion was made by Director Oring with a second by Director Rebell to accept the August Agenda,  approve minutes for July and to approve the payment of July bills: Sewer $198.69: Fire $2,228.22 and Treasurer’s report on the interest letter. Motion carried.

           

COMMITTEE REPORTS:

Fire Chief Cromer reported that three calls came in this last weekend, one search and rescue and two vehicle accidents that were from the day before. 

The Board thanked Chief Cromer for his work in acquiring Calfire equipment of tanks and pumps to be used as a quick attack.  The Board also thanks Calfire for their help.

           

            Water Manager Balding report is attached.   

            Secretary’s report:   74 web hits last month.

                        Regarding the 2013-14 billing, approximately 75% of the total has been received and only a few owing from last year.

PUBLIC COMMENT: 

Dusty Clement, with Larry Williamson property, two parcels

Sandi Tenney, with State Dept. of Public Health

Pete Heimbigne with Lassen County Public Works

Charlie Lepori, with Perano properties, with restaurant

Frank Lepori, with Perano properties

Sandi Perano, with Perano properties

Sandi Tenney was checking on the well and water storage tank.

Discussion was held regarding the new owner’s thoughts and plans for the properties that were the Cable’s properties.  Mr. Lepori stated that he is looking for a resident manager for their parcel, the one with the restaurant.  The Board expressed their ideas and concerns.  The Board and the new owners want to work together for equitable agreements for all.  The SBCSD Board wishes the new owners well on their endeavors.

CORRESPONDENCE:

            Safe Drinking Water, Prop.65.  CERS, California Environmental Reporting System, has been started.  This is done through Lassen Environmental Department and states what hazardous waste a business has and how it will be dealt with in the event of a spill.  Chief and the secretary are working on compliance with the county.

OLD BUSINESS:

CALFIRE 2013 Grant:  The Fire Dept. put in for hose, pagers, boots and coveralls at a total of $21,784.  This grant is 50/50 so we will match at $10,892.  We probably won’t hear until November if the grant is awarded.

Volunteer Fire Chief Job Description:  No further information at this time.

RV Park, Waste Water Fee Revision:  Discussion was held on the recent developments of the three parcels of the RV Park.  There needs to be clarification on the exact parcel line and the number of spaces and sites of each parcel.  Martin Balding explains that the fee cannot be based on flows because it wouldn’t be fair to all other homeowners.  When the restaurant or other parts of the business open, the waste water fees will start.  Some type of standby fee may be charged sooner.

RV Park, Fire Assessment Fee Revision:  There will be a fee the same as a residence for each park model on the properties.

Ordinance 11-02, Delinquent Service Fees and payment due dates:  This will be carried over until next month’s agenda.

Bids on New Computer:  No new information.

Audit for 2012-2013:  The date is tentatively Sept 12, 2013.

Water charge for office, approve $25/month.  This will be tabled until a later date.

NEW BUSINESS:

Dry Hydrants for Buck’s Bay and water storage tanks:  Chief explained with an alternative water source within 1,000 feet of each residence, we can achieve an ISO rating of 6 or 7 for those properties.  This would take three to four 10,000 gal water storage tanks, (or dry hydrants), buried so they don’t freeze.  The Board suggested that a letter explaining the situation and possibilities to each Buck’s Bay resident be sent out with a reply card expressing their opinions on the subject. Chief and secretary will draft and send out this letter. This item will be carried over to next months meeting.

Utility Trailer for fire Department:  Chief explained his plan for a utility trailer with a 100 gal water tank, reel and diesel pump on a utility trailer for placement at a convenient location for the District.  The Chief will bring back quotes on a trailer for the next meeting.

Grand Jury Report:  A recommendation of joining the Special District Association was in the report.   At this time this District will not join.  Director Oring will read over the Grand Jury report and make any recommendations to the SBCSD Board at the next meeting.

Membership in California Fire Chiefs Assoc:  The District will not join at this time.

ADJOURNMENT: The next meeting will be held on September 16, 2013, 6:00 pm.  With no further business to conduct, the meeting was dismissed at 7:15 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed.  

Respectfully Submitted,

_____________________________

Sandy Jansen, Secretary  Note: There is a voice recorded transcript of these minutes.

BOARD MEETING

Monday August 18, 2013 6pm Notes by Martin Balding, General Manager

NO SPILL REPORT: The no spill report to the state has been made for the month of July.

LIFTS STATIONS AND PONDS: The lift stations and ponds have been working well with an average flow for seven days of just 5,533 gallons per day. A year ago for the same time period the flow averaged 10,229 gallons per day. The RV park shut-down and lack of other visitors has reduced the flows. With low flows and high evaporation pond three has been dry since April and will probably not have water in it until we have fall rains. Ponds one and two are nearing their lowest level in years exposing the felt covering the liner.

PRECIPITATION/EVAPORATION: Pan evaporation for seven days averaged .27" per day. Lake evaporation at a rate of .25" per day results in a loss of 135 million gallons per day.

LAKE EVEL: 5,094.2' about eight inches lower than last year at this time and nearing the lowest seen since the 1950's.

HOMEOWNER SYSTEMS: One system needs work, pending owners direction.

LATE PAYMENT COLLECTIONS:Sandy has been following up on accounts due with excellent results.

MARINER'S RV PARK TAX SALE RESULTS: Dante Perano purchased the portion of the park with the well and restaurant at the recent tax sale. I understand that he has a representative in Reno who handles his business. Phone numbers are: 775 420 8156 and 775 329 0986. The other owner is Larry Williamson, phone 530 200 4666, or his rep, Lee Ann Clement at 530 200 1270.

STOCK WATER: The stock water pump is in place and sending water to the stock pond. Cattle are on the land at this time.

WEEDS AND TRASH: weed clearing at Buck's Bay, trash pick-up on A-1 from hilltop to 139 and on Stone Road for a mile and a half, totaling eight miles of roadside.

STATE WATER BOARD, DISTRIBUTION: Sandra Tenny may be here this evening to discuss The RV Park fresh water system.

CAL TRANS was notified by e-mail signs on 139 indicating gasoline available need to be covered.

FRONTIER PHONE BILL has been consolidated and reduced by $40.00 or more.

ANUAL AUDIT will be on September 12th by Robert Johnson.

HOUSE SOLD: by bank on Stoney Lane, new owners Joseph Stevens'.