Tuesday, December 9, 2014

DECEMBER 2014 AGENDA



STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING
509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130
Phone & Fax: (530) 825-3350
website: stonesbengardcsd.blogspot.com
December 15, 2014, 6:00 pm
AGENDA

 MEETING CANCELLED

ROLL CALL:

CONSENT CALENDAR:

APPROVAL OF DECEMBER AGENDA
APPROVAL OF OCTOBER AND NOVEMBER MINUTES
APPROVAL OF PAYMENT OF BILLS for OCTOBER; FIRE $5,193.37;
SEWER $ 4,726.63. Renew insurance policies.  AND PAYMENT OF NOVEMBER BILLS:  FIRE $593.64   SEWER $9,792.05  State Water Res. Control Board bills included
APPROVAL OF TREASURER'S REPORT, by Kay Oring for OCTOBER AND NOVEMBER    And County Treasurer and report on Agency Note.

GUEST: 

COMMITTEE REPORTS:
Interim Fire Chief:
General Manager Balding:
Secretary’s report: 
Board Member Items:

PUBLIC COMMENT: 

CORRESPONDENCE:
           
OLD BUSINESS:

DISCUSS/ACTION:  IRS form 941 Payroll Tax, 2nd quarter 2012 , no info
DISCUSS/ACTION:  Assessment List Approval and Assessment Fire Fee Schedule
DISCUSS/ACTION: 


NEW BUSINESS:
DISCUSS/ACTION: Approve 2013-2014 Audit.
DISCUSS/ACTION: Storage Water for Fires
DISCUSS/ACTION: Part Time Maintenance
DISCUSS/ACTION:
           
ADJOURNMENT:

BOARD MEMBERS SIGNING OF BILLS: 

Friday, December 5, 2014

November 2014 minutes unapproved




STONES-BENGARD COMMUNITY SERVICE DISTRICT
REGULAR BOARD MEETING
509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130
Phone & Fax: (530) 825-3350
website: stonesbengardcsd.blogspot.com
Monday, November 17, 2014 at 6:00 p.m.
UNAPPROVED MINUTES
ROLL CALL:

Meeting called to order at 6:00 pm by Vice-Chairman Ron ReBell.  Present was Tom Spanton. Sam Shapiro and Kay Oring were absent. There is now one vacancy on the Board. Also present were General Manager Martin Balding, Chief Adolf Oberst and Secretary Sandy Jansen.  We do not have a quorum. 

CONSENT CALENDAR: Because there was not a quorum the consent calendar was tabled.
.
GUESTS:    

COMMITTEE REPORTS:

Fire Chief Oberst:  Chief Oberst reported that training is going well and CalFire is helping with training.  CalFire will leave about December 31.  Items were purchased that CalFire suggested.

            General Manager Balding report is attached. 
            The solar system is working very well.  Also  3,000 gallon water tanks were discussed for fire protection at alternate locations in the district.
           
            Secretary’s report:   There were 143 web hits. About 87% of the payments for this year’s waste water are collected and 94% of the landowners have paid for the first quarter or have paid for the year.  The resort properties are current on their payments until spring.

            Board Member reports:   None

PUBLIC COMMENT:   None

CORRESPONDENCE:.  None
             
OLD BUSINESS:  None

NEW BUSINESS: None

ADJOURNMENT:   The next meeting will be held on December 15, 2014, 6:00 pm.   With no further business to conduct, the meeting was adjourned at 6:20 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed. 
Respectfully Submitted,
_____________________________Sandy Jansen, Secretary    

Monday, November 10, 2014

November 2014 Agenda



STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING
509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130
Phone & Fax: (530) 825-3350
website: stonesbengardcsd.blogspot.com
November 17, 2014, 6:00 pm
AGENDA

ROLL CALL:

CONSENT CALENDAR:

APPROVAL OF NOVEMBER AGENDA
APPROVAL OF OCTOBER MINUTES
APPROVAL OF PAYMENT OF BILLS for OCTOBER; FIRE $5,193.37;
SEWER $ 4,726.63.
APPROVAL OF TREASURER'S REPORT, by Kay Oring for OCTOBER.   And County Treasurer and report on Agency Note.

GUEST: 

COMMITTEE REPORTS:
Interim Fire Chief:
General Manager Balding:
Secretary’s report: 
Board Member Items:

PUBLIC COMMENT: 

CORRESPONDENCE:
           
OLD BUSINESS:

DISCUSS/ACTION:  IRS form 941 Payroll Tax, 2nd quarter 2012 , pending
DISCUSS/ACTION:  Assessment List Approval and Assessment Fire Fee Schedule
DISCUSS/ACTION: 


NEW BUSINESS:
DISCUSS/ACTION: Approve 2013-2014 Audit.
DISCUSS/ACTION: Storage Water for Fires
DISCUSS/ACTION: Part Time Maintenance
DISCUSS/ACTION:
           
ADJOURNMENT:

BOARD MEMBERS SIGNING OF BILLS: 

October 2014 Minutes - unapproved



STONES-BENGARD COMMUNITY SERVICE DISTRICT
REGULAR BOARD MEETING
509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130
Phone & Fax: (530) 825-3350
website: stonesbengardcsd.blogspot.com
Monday, October 19, 2014 at 6:00 p.m.
UNAPPROVED MINUTES
ROLL CALL:

Meeting called to order at 6:00 pm by Vice-Chairman Ron ReBell.  Present were Directors Kay Oring and Tom Spanton. Sam Shapiro was absent. There is now one vacancy on the Board. Also present were General Manager Martin Balding, Chief Adolf Oberst and Secretary Sandy Jansen.  We have a quorum. 

CONSENT CALENDAR:

APPROVAL OF OCTOBER AGENDA
APPROVAL OF SEPTEMBER MINUTES OF THE REGUALR MEETING.
APPROVAL OF PAYMENT OF BILLS for SEPTEMBER; FIRE $2,76.21 and SEWER $4,152.15.
APPROVAL OF TREASURER'S REPORT, by Kay Oring for SEPTEMBER.

          Treasurer presented an additional quarterly report on the budget and percent used was reviewed.  Last year's audit will be approved next meeting.

A motion was made by Director Spanton with a second by Director Oring to accept the October Agenda, approval of minutes for September regular meeting and approval of the payment of September bills and Treasurer’s report for September. Motion carried.
         
GUESTS:    

COMMITTEE REPORTS:

Fire Chief Oberst:  Chief Oberst reported that training is going well and CalFire is helping with training.  CalFire has suggested tools and items that the department needs.  Director Oring moved and Director Spanton seconded a motion to approve the purchase of these tools and supplies that the Fire Department needs.  Motion carried. Chief will order these tools under his small tool budget.
Chief reported that an automatic garage door opener costs about $2,475 to $2,280.  This will be tabled at this time.

          General Manager Balding report is attached.  One landowner who dumped inappropriate metal, plastic and carpet has cleaned up the inappropriate trash. 
          The solar system is working very well.  Also a 3,000 gallon water tank has been installed at Stoney Lane on private property for private use or emergency use in the immediate area.  Perhaps other locations for additional tanks should be considered.
         
          Secretary’s report:   There were 112 web hits. About 87% of the payments for this year’s waste water are collected and 94% of the landowners have paid for the first quarter or have paid for the year.  The resort properties are current on their payments until Spring.

          Board Member reports:   None



PUBLIC COMMENT:   None

CORRESPONDENCE: The new Automatic Aid for County Fire Departments was received.  The Chief will sign and it be returned. 
           
OLD BUSINESS:

CALFIRE 2013 Grant:   Final payments are in.

IRS and form 941 Payroll Tax, 2nd quarter 2012: Refund is still being pursued. Treasurer Nancy Cardenas has been contacted again and no answer yet.

Approve Painting of Office and Fire Station:  Martin Balding has painted the building and out buildings by hand and it will protect the buildings through winter. 

Assessment List Approval and Fire Fee Schedule:  The method of the fee structure will be examined and carried over until next month.

NEW BUSINESS:


ADJOURNMENT:   The next meeting will be held on November 17, 2014, 6:00 pm.   With no further business to conduct, the meeting was adjourned at 6:32 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed. 
Respectfully Submitted,
_____________________________Sandy Jansen, Secretary    



October 2014 Treasurer’s Report for September 2014 activity

Balances as of September 30, 2014

Accounts at Lassen Co.
                                                                                   
Fire District:      Balance                                $   77,238.49  

Sewer District:   Balance                               $ 137,690.55

Capital Improvement Fund: Balance             $ 15,861.72

Special Investment (from Capital Improve)    $ 254,816.54

Other accounts:

 Petty cash      (Checking)                              $     2,179.74


Kay Oring, Treasurer


           
FIRE ASSESSMENT DISTRICT
FUND #216-2160





Date
Debit
Credit

Balance Brought Forward

9/1/2014


$86,468.70

Bills Paid as Approved

$9,923.07



Cal Fire matching grant


$692.86















BALANCE


9/30/2014


$77,238.49














SEWER DISTRICT
FUND # 220-2200










Balance Brought Forward

9/1/2014


 $         147,214.81

Bills paid as Approved

$12,255.06



Sewer fees



$2,714.00


EDD Payroll refund


$16.80








BALANCE


9/30/2014


 $         137,690.55














PETTY CASH
CHECKING ACCOUNT #181025438
Plumas Co. Bank







Beginning Balance

9/1/2014


 $             2,222.94

Check # 1138 (8/22/14)

$43.20
















BALANCE


9/30/2014


 $             2,179.74





















Sewer Capitol Improvement
FUND 236-2360


Beginning Balance

9/1/2014


 $           15,861.72














BALANCE


9/30/2014


 $           15,861.72







Special Invest CUSPID





Beginning Balance

9/1/2014


 $         254,816.54

Biannual interst & reports (Dec/June)



BALANCE


9/30/2014


$254,816.54















FIRE Budget Status as of September, 2014 – 25% of yr. elapsed

Fund
2014-2015 Budget
Percent Used
Salaries
$3,875.00
21%
Benefits
$500.00
16%
            TOTAL SALARIES/BENEFITS
$4,375.00
20%
Clothing & personal
$1000.00
0%
Communications (telephone)
$600.00
28%
Insurance
$10,000.00
10%
Maintenance-equipment
$225.00
0%
Maintenance co.vehicles
$4,000.00
0%
Maintenance blg.
$2,000.00
1%
Memberships
$1,700.00
6%
Office expense
$200.00
9%
Prof & spec services
$1,500.00
0%
Publications & legal notices
$100.00
0%
Sm. Tools & instruments
$2,770.00
0%
Special dept. expense
$1,500.00
0%
Transportion & travel
$100.00
0%
Utilities
$2,000.00
1%
         TOTAL SERVICES & SUPPLIES
$27,695.00
5%
Building & Improvements
$20,000.00
15%
Equipment
$56,980.00
17%
Contingencies
$5,000.00
0%

SEWER Budget Status as of September 30, 2014– 25% of yr. elapsed

Fund
2014-2015 Budget
Percent Used
Salaries
$10,000.00
16%
Benefits
$3,000.00
5%
            TOTAL SALARIES/BENEFITS
$13,000.00
14%
Communications (telephone)
$2,000.00
17%
Insurance
$3,500.00
0%
Maint-bldg improvements
$2,000.00
4%
Memberships
$500.00
0%
Office expense
$3,500.00
17%
Prof & spec services
$19,500.00
17%
Publications & legal notices
$1,000.00
0%
Sm. Tools & instruments
$1,000.00
0%
Special dept. expense
$500.00
0%
Sewer expenditures
$14,000.00
6%
Transportion & travel
$310.00
0%
Utilities
$4,800.00
10%
         TOTAL SERVICES & SUPPLIES
$51,655.00
11%
Building & Improvements
$49,000.00
0%
Equipment
$45,000.00
21%
Contingencies
$7,500.00
0%


BOARD MEETING
Monday, October 20, 2014 at  6pm
Notes by Martin Balding, General Manager

NO SPILL REPORT:  The monthly "No Spill" report for September has been made to the state. 

LIFTS STATIONS AND PONDS:  The lift stations and ponds have been working well with an average flow of 4,627  gallons per day.  At present the ponds level is  1.8',  up a bit from last month.  Pan evaporation for the last week was .125" per day.  Ponds one and two are at different levels due to the common supply pipe being above the pond levels.  When the level of the ponds rise the discrepancy will correct itself.

LAKE LEVEL: An estimate of the lake level is 5,091.8' awaiting verification.
     
HOMEOWNER SYSTEMS: Contractor JD Leroy of Spalding has installed a new system on Stone Road.  Gravity flow as allowed because of the tank elevation above the main line.

LATE PAYMENT COLLECTIONS:
Sandy has been following up on accounts due with excellent results.  A substantial payment was recently received. 

 CAL FIRE INMATE ROAD WORK: On hold until after fire season.

PUBLIC GREEN WASTE PILE/ WEED ABATEMENT:  The  CSD serves the community, and promotes fire safety, by allowing green waste, consisting of brush and trimmings, to be deposited in a suitable area where it can be burned by the Fire Department for training purposes.  An initial area for burn piles has been selected and homeowners may check with the Service District Fire Chief, or the Manager, for permission to dump brush and limbs.  Unfortunately a homeowner dumped long lumber boards with nails, parts of a dock with carpet and rubber, and a couple utility poles with creosote.  The owner of the property that was the source of the trash has been sent a letter stating that the debris must be removed. On 10/19/14 he promised that the debris in question will be removed by Tuesday, October 21, 2014.

STOCK WATER:  Cattle are off the land snd the pump has been secured for the winter.

SOLAR SYSTEM:  Almanor Energy has completed the installagion of our Solar Photovoltaic System and it has sent over 1,800 kWh back to LMUD for our future use, with a value of $252.00  Five electric heaters have been purchased at a cost of $188.00 and will be used for winter heating.

BUILDING PAINT:  More painting has been done at Buck's Bay and on the back side of the firehouse/office.  All is OK for winter.

FIRE WATER STORAGE TANK:  No, not for moonshine, for a supply in case of fire!  A 3,000 gallon tank has been installed and filled on Stoney Lane as a working demonstration unit.  It is intended to protect homes in the area.  The CSD Board may want to look it over and consider installing others for our Community.