STONES-BENGARD COMMUNITY SERVICE DISTRICT
REGULAR BOARD MEETING
509-695 Stone Road,
District Office, Eagle Lake, Susanville, CA 96130
Phone & Fax: (530)
825-3350
website: stonesbengardcsd.blogspot.com
E-mail stonesb@frontiernet.net
Monday, October 19, 2014
at 6:00 p.m.
UNAPPROVED MINUTES
ROLL CALL:
Meeting called to order at 6:00 pm by Vice-Chairman
Ron ReBell. Present were Directors Kay
Oring and Tom Spanton. Sam Shapiro was absent. There is now one vacancy on the
Board. Also present were General Manager Martin Balding, Chief Adolf Oberst and
Secretary Sandy Jansen. We have a
quorum.
CONSENT CALENDAR:
APPROVAL
OF OCTOBER AGENDA
APPROVAL
OF SEPTEMBER MINUTES OF THE REGUALR MEETING.
APPROVAL
OF PAYMENT OF BILLS for SEPTEMBER; FIRE $2,76.21 and SEWER $4,152.15.
APPROVAL
OF TREASURER'S REPORT, by Kay Oring for SEPTEMBER.
Treasurer presented an additional
quarterly report on the budget and percent used was reviewed. Last year's audit will be approved next
meeting.
A motion was made by Director Spanton
with a second by Director Oring to accept the October Agenda, approval of minutes
for September regular meeting and approval of the payment of September bills and
Treasurer’s report for September. Motion carried.
GUESTS:
COMMITTEE REPORTS:
Fire Chief Oberst: Chief Oberst reported that training is going
well and CalFire is helping with training.
CalFire has suggested tools and items that the department needs. Director Oring moved and Director Spanton
seconded a motion to approve the purchase of these tools and supplies that the
Fire Department needs. Motion carried. Chief
will order these tools under his small tool budget.
Chief reported that an automatic
garage door opener costs about $2,475 to $2,280. This will be tabled at this time.
General Manager Balding report
is attached. One landowner who dumped
inappropriate metal, plastic and carpet has cleaned up the inappropriate
trash.
The solar system is working very
well. Also a 3,000 gallon water tank has
been installed at Stoney Lane on private property for private use or emergency
use in the immediate area. Perhaps other
locations for additional tanks should be considered.
Secretary’s report: There were 112 web hits. About 87% of the
payments for this year’s waste water are collected and 94% of the landowners
have paid for the first quarter or have paid for the year. The resort properties are current on their
payments until Spring.
Board Member reports: None
PUBLIC COMMENT: None
CORRESPONDENCE: The new Automatic Aid for County Fire Departments was
received. The Chief will sign and it be
returned.
OLD
BUSINESS:
CALFIRE
2013 Grant: Final payments are in.
IRS
and form 941 Payroll Tax, 2nd quarter 2012: Refund is still being pursued. Treasurer
Nancy Cardenas has been contacted again and no answer yet.
Approve
Painting of Office and Fire Station:
Martin Balding has painted the building
and out buildings by hand and it will protect the buildings through winter.
Assessment
List Approval and Fire Fee Schedule: The method of the fee structure will be
examined and carried over until next month.
NEW BUSINESS:
ADJOURNMENT: The next meeting will be held on November 17, 2014, 6:00 pm. With
no further business to conduct, the meeting was adjourned at 6:32 p.m.
BOARD MEMBERS SIGNING OF BILLS: Bills were signed.
Respectfully Submitted,
_____________________________Sandy Jansen, Secretary
October 2014 Treasurer’s Report for September 2014 activity
Balances as of September 30, 2014
Accounts at Lassen Co.
Fire District: Balance $ 77,238.49
Sewer District: Balance $
137,690.55
Capital Improvement Fund:
Balance $
15,861.72
Special Investment (from Capital
Improve) $ 254,816.54
Other accounts:
Petty cash (Checking) $ 2,179.74
Kay Oring, Treasurer
|
FIRE ASSESSMENT DISTRICT
|
FUND #216-2160
|
|
|
|||
|
Date
|
Debit
|
Credit
|
||||
|
Balance Brought Forward
|
9/1/2014
|
$86,468.70
|
||||
|
Bills Paid as Approved
|
$9,923.07
|
|||||
|
Cal Fire matching grant
|
$692.86
|
|||||
|
|
|
|||||
|
BALANCE
|
|
|
9/30/2014
|
|
|
$77,238.49
|
|
SEWER DISTRICT
|
FUND # 220-2200
|
|
|
|
||
|
Balance Brought Forward
|
9/1/2014
|
$ 147,214.81
|
||||
|
Bills paid as Approved
|
$12,255.06
|
|||||
|
Sewer fees
|
$2,714.00
|
|||||
|
EDD Payroll refund
|
$16.80
|
|||||
|
|
|
|||||
|
BALANCE
|
|
|
9/30/2014
|
|
|
$ 137,690.55
|
|
PETTY
CASH
|
CHECKING ACCOUNT
#181025438
|
Plumas
Co. Bank
|
||||
|
Beginning Balance
|
9/1/2014
|
|
$ 2,222.94
|
|||
|
Check # 1138 (8/22/14)
|
$43.20
|
|||||
|
|
||||||
|
BALANCE
|
|
|
9/30/2014
|
|
|
$ 2,179.74
|
|
Sewer Capitol Improvement
|
FUND 236-2360
|
|
|
|||
|
Beginning Balance
|
9/1/2014
|
$ 15,861.72
|
||||
|
|
||||||
|
BALANCE
|
|
|
9/30/2014
|
|
|
$
15,861.72
|
|
|
||||||
|
Special Invest CUSPID
|
||||||
|
Beginning Balance
|
9/1/2014
|
$ 254,816.54
|
||||
|
Biannual
interst & reports (Dec/June)
|
|
|||||
|
BALANCE
|
|
|
9/30/2014
|
|
|
$254,816.54
|
FIRE Budget Status as of September, 2014 – 25% of yr.
elapsed
|
Fund
|
2014-2015 Budget
|
Percent Used
|
|
Salaries
|
$3,875.00
|
21%
|
|
Benefits
|
$500.00
|
16%
|
|
TOTAL SALARIES/BENEFITS
|
$4,375.00
|
20%
|
|
Clothing
& personal
|
$1000.00
|
0%
|
|
Communications
(telephone)
|
$600.00
|
28%
|
|
Insurance
|
$10,000.00
|
10%
|
|
Maintenance-equipment
|
$225.00
|
0%
|
|
Maintenance
co.vehicles
|
$4,000.00
|
0%
|
|
Maintenance
blg.
|
$2,000.00
|
1%
|
|
Memberships
|
$1,700.00
|
6%
|
|
Office
expense
|
$200.00
|
9%
|
|
Prof &
spec services
|
$1,500.00
|
0%
|
|
Publications
& legal notices
|
$100.00
|
0%
|
|
Sm. Tools
& instruments
|
$2,770.00
|
0%
|
|
Special
dept. expense
|
$1,500.00
|
0%
|
|
Transportion
& travel
|
$100.00
|
0%
|
|
Utilities
|
$2,000.00
|
1%
|
|
TOTAL SERVICES & SUPPLIES
|
$27,695.00
|
5%
|
|
Building
& Improvements
|
$20,000.00
|
15%
|
|
Equipment
|
$56,980.00
|
17%
|
|
Contingencies
|
$5,000.00
|
0%
|
SEWER Budget Status as of September 30, 2014– 25% of
yr. elapsed
|
Fund
|
2014-2015 Budget
|
Percent Used
|
|
Salaries
|
$10,000.00
|
16%
|
|
Benefits
|
$3,000.00
|
5%
|
|
TOTAL SALARIES/BENEFITS
|
$13,000.00
|
14%
|
|
Communications
(telephone)
|
$2,000.00
|
17%
|
|
Insurance
|
$3,500.00
|
0%
|
|
Maint-bldg
improvements
|
$2,000.00
|
4%
|
|
Memberships
|
$500.00
|
0%
|
|
Office
expense
|
$3,500.00
|
17%
|
|
Prof &
spec services
|
$19,500.00
|
17%
|
|
Publications
& legal notices
|
$1,000.00
|
0%
|
|
Sm. Tools
& instruments
|
$1,000.00
|
0%
|
|
Special
dept. expense
|
$500.00
|
0%
|
|
Sewer
expenditures
|
$14,000.00
|
6%
|
|
Transportion
& travel
|
$310.00
|
0%
|
|
Utilities
|
$4,800.00
|
10%
|
|
TOTAL SERVICES & SUPPLIES
|
$51,655.00
|
11%
|
|
Building
& Improvements
|
$49,000.00
|
0%
|
|
Equipment
|
$45,000.00
|
21%
|
|
Contingencies
|
$7,500.00
|
0%
|
BOARD MEETING
Monday, October 20,
2014 at 6pm
Notes by Martin Balding, General
Manager
NO SPILL REPORT:
The monthly "No Spill" report for September has been made to
the state.
LIFTS STATIONS AND PONDS: The lift
stations and ponds have been working well with an average flow of 4,627 gallons per day. At present the ponds level is 1.8',
up a bit from last month. Pan
evaporation for the last week was .125" per day. Ponds one and two are at different levels due
to the common supply pipe being above the pond levels. When the level of the ponds rise the
discrepancy will correct itself.
LAKE LEVEL: An estimate of the lake level
is 5,091.8' awaiting verification.
HOMEOWNER SYSTEMS: Contractor
JD Leroy of Spalding has installed a new system on Stone Road. Gravity flow as allowed because of the tank
elevation above the main line.
LATE PAYMENT COLLECTIONS:
Sandy has been following up on accounts due with excellent
results. A substantial payment was
recently received.
CAL FIRE INMATE ROAD WORK: On hold until after fire
season.
PUBLIC
GREEN WASTE PILE/ WEED ABATEMENT: The CSD serves the community, and promotes fire
safety, by allowing green waste, consisting of brush and trimmings, to
be deposited in a suitable area where it can be burned by the Fire Department
for training purposes. An initial area
for burn piles has been selected and homeowners may check with the Service
District Fire Chief, or the Manager, for permission to dump brush and limbs. Unfortunately a homeowner dumped long
lumber boards with nails, parts of a dock with carpet and rubber, and a couple
utility poles with creosote. The owner
of the property that was the source of the trash has been sent a letter stating
that the debris must be removed. On 10/19/14 he promised that the debris in question
will be removed by Tuesday, October 21, 2014.
STOCK
WATER: Cattle are off the land
snd the pump has been secured for the winter.
SOLAR SYSTEM: Almanor Energy has completed the installagion
of our Solar Photovoltaic System and it has sent over 1,800 kWh back to LMUD
for our future use, with a value of $252.00
Five electric heaters have been purchased at a cost of $188.00 and will
be used for winter heating.
BUILDING
PAINT: More painting has been done at
Buck's Bay and on the back side of the firehouse/office. All is OK for winter.
FIRE WATER
STORAGE TANK: No,
not for moonshine, for a supply in case of fire! A 3,000 gallon tank has been installed and
filled on Stoney Lane as a working demonstration unit. It is intended to protect homes in the
area. The CSD Board may want to look it
over and consider installing others for our Community.
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