May minutes

STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, May 19, 2014 at 6:00 p.m.

APPROVED MINUTES

ROLL CALL:

Meeting called to order at 6:01 pm by Chairman Sam Shapiro.  Present were Directors Kay Oring, Ron ReBell and Tom Spanton. There is now one vacancy on the Board. Also present were General Manager Martin Balding, Interim Chief Adolf Oberst and Secretary Sandy Jansen.  We have a quorum. 

CONSENT CALENDAR:

APPROVAL OF MAY AGENDA

APPROVAL OF APRIL MINUTES

APPROVAL OF PAYMENT OF BILLS for APRIL; FIRE $571.37; SEWER $2,156.82.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for APRIL.  Budget status was discussed.  Several of the over-budget accounts were due to the Cal Fire grant expenditures which will be reimbursed by 50%.

A motion was made by Director Spanton with a second by Director ReBell  to accept the MAY Agenda, approval of minutes for APRIL and approval of  the payment of APRIL bills and Treasurer’s report for APRIL. Motion carried.

           

GUEST:    NONE.

COMMITTEE REPORTS:

Fire Chief Oberst:  Chief will go over the assessment list and match it to actual properties and then it can be approved and returned to County.

There was discussion on maintenance on Fire Engines and possibly using a Mobile Mechanic.  Chief will gather information on the mechanic and what services he can perform on site and the cost.

Cal Fire from Grasshopper Station will assist in training with Stones Fire when available.

            Water Manager Balding report is attached. 

Martin  explained that Rob Tucker of Lahonton met with Martin and looked at a local spring.  The new tentative agreement with Lahonton is still being looked into.

The green waste piles for the community are going well and the locals like the service.

Martin attended the Treasurer Oversight Committee and a Red Cross meeting for disasters and emergencies.    

            Secretary’s report:   There were 61web hits.  Only a few properties have made zero payments for waste water this year.  Three have a lien on them.  About 98% of the fees are in. Board Member Items:  Memorial weekend is the 100^th anniversary of the eruption of  Mt. Lassen.

PUBLIC COMMENT:   none.

CORRESPONDENCE:  

             

OLD BUSINESS:

CALFIRE 2013 Grant:   Invoices have been sent for 50/50 reimbursement.  The 2014-15 grant is open but will close May 23.

911 Address Signs Status:  Martin is working on them.

IRS and form 941 Payroll Tax, 2^nd quarter 2012: Ms. Cardenas has found out that the refund money was not received to the county and she applied for the refund from IRS. 

Work Crew for Roadway:  Covered in Martin's Report.  We may have them again if time allows.

Monthly Office Water fees to Traphagen:  **Director ReBell moved and Director Spanton seconded a motion to pay $15 per month to Traphagens for the right to use the water  and the electric charge for water  we use from their well.  It will be paid annually at the beginning of the physical year.  Motion passed.

NEW BUSINESS:

Authorize General Manager to Direct County Treasurer to Transfer Capital Improvement Funds to a higher Interest Account:  Discussion was held regarding different types of investments, CD’s, Agency Bonds and other options for the funds.  Agency bonds are insured under different agencies. 

            **Director Spanton moved and Director ReBell seconded a motion to authorize General Manager Balding and Director/treasurer Oring to investigate the best method and to invest the Capital Improvement Funds.  Ms. Cardenas can help them decide how to best provide the highest interest.  The money will be in either three parts of $85,000 each or two parts of $127,500 each.  Motion passed.

BOARD MEMBER ITEMS:  A budget meeting is set for June 9 at 10:00.  Directors Shapiro, and Oring, Manager Balding, Chief Oberst and Sandy Jansen will be the committee.

ADJOURNMENT:   The next meeting will be held on June 16, 2014, 6:00 pm.   With no further business to conduct, the meeting was adjourned at 7:05 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed. 

Respectfully Submitted,

_____________________________

Sandy Jansen, Secretary     Note: There is a voice recorded transcript of these minutes.