August Minutes

STONES-BENGARD COMMUNITY SERVICE DISTRICT

REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

website: stonesbengardcsd.blogspot.com

E-mail stonesb@frontiernet.net

Monday, Aug 18, 2014 at 6:00 p.m.

UNAPPROVED MINUTES

ROLL CALL:

Meeting called to order at 6:11 pm by Chairman Sam Shapiro.  Present were Directors Kay Oring and Tom Spanton. Ron ReBell arrived at 6:20. There is now one vacancy on the Board. Also present were General Manager Martin Balding and Secretary Sandy Jansen.  We have a quorum. 

CONSENT CALENDAR:

APPROVAL OF AUGUST AGENDA

APPROVAL OF JULY MINUTES OF THE REGUALR MEETING AND SPECIAL MEETING.

APPROVAL OF PAYMENT OF BILLS for JUNE; FIRE $1,349.74; SEWER $2,571.57.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for JULY

          County reports for July are not available yet.

A motion was made by Director Oring with a second by Director Spanton to accept the August Agenda, approval of minutes for July for special meeting and regular meeting and approval of the payment of July bills and Treasurer’s report for July. Motion carried.

         

GUEST:    John Fry

COMMITTEE REPORTS:

Fire Chief Oberst:  Chief Oberst was absent. Director Spanton reported that training is going well and CalFire is helping with training.  CalFire has been training volunteers on the radio operations and procedures.

E 1822 needs a suction valve repair.

          Water Manager Balding report is attached.  Martin explained the stock water and how it is utilized and that it is available for emergency use also.   

         

          Secretary’s report:   There were 137 web hits. About 77% of the payments for this year’s waste water is collected.   

PUBLIC COMMENT:   John Fry discussed the issue of power surging and going on and off.  Discussion was held on whether we could get any help with this problem through the power company or through our Supervisor, Aaron Albaugh.

CORRESPONDENCE:

           

OLD BUSINESS:

CALFIRE 2013 Grant:   The first reimbursement has been received and the remaining invoices have been sent for 50/50 reimbursement. 

IRS and form 941 Payroll Tax, 2^nd quarter 2012: Refund is still being pursued.

Weed Abatement: The letter sent to property owners asking them to clean-up their property has helped in motivating them to clear out unwanted weeds and prunings.  The green waste pile has been a big help for them.  It will be burned later in the season when fire danger is over.  There is no need for an ordinance at this time.

Approve Painting of Office and Fire Station:  This will be carried over until next month. 

Approve Fire Station Truck Door Openers:  This will be carried over until next month.

Purchase Photovoltaic System:  This investment was covered at the special meeting on July 28. 

Assessment List approval:  The list has been returned to the County and approved for this year. The method of the fee structure will be examined and carried over until next month.

Transfer Dump Station Information:  Martin talked with Spalding people in charge of the dump and were told that it should not be closed again due to over-full dumpsters.  There had been confusion in who should have notified the authorities that it was full but it should be taken care of now.

NEW BUSINESS:

RV Park Dump Station Fees:  It appears that there is a $10 charge for the sanitation dump at the resort area.  At this time SBCSD is not collecting fees for this use but we need to address this situation.  There needs to be an agreement among the owners of the properties and with SBCSD for the use of this facility. 

          The September meeting the Board will be addressing this situation and invite property owners to attend the meeting.

Assessment Fire Fee schedule:  The method of the fee structure will be examined and carried over until next month.

BOARD MEMBER ITEMS:

ADJOURNMENT:   The next meeting will be held on August 18, 2014, 6:00 pm.   With no further business to conduct, the meeting was adjourned at 7:30 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed. 

Respectfully Submitted,

_____________________________Sandy Jansen, Secretary    

STONES-BENGARD COMMUNITY SERVICE DISTRICT

  509-695 Stone Road, Eagle Lake, Susanville, CA 96130

Phone & Fax: 530-825-3350       e-mail: stonesb@frontiernet.net

BOARD MEETING

Monday,  August 18, 2014 at  6pm

Notes by Martin Balding, General Manager

NO SPILL REPORT:  The monthly "No Spill" report for July has been made to the state. 

LIFTS STATIONS AND PONDS:  The lift stations and ponds have been working well with a flow of 6,775 gallons per day compared to eight years ago when the flow was over 15,000 gallons per day.  At present the ponds, at a level of 1.88', are holding and may not be dropping any more this season, good news.  Pan evaporation for the last week was .375" per day

LAHONTAN:  A reminder if you missed this last month.  After considerable study Lahontan has granted the SBCSC an increase in possible flow to the ponds.  Of course we don't have nearly that amount of effluent!

LAKE LEVEL: The estimated lake level is below 5,092.6'. In 1936 it was lower.

     

HOMEOWNER SYSTEMS: There was on call for a high level alarm.  Electrical cables were interfering with the pump control float and were repositioned, Zip Locked in place. 

LATE PAYMENT COLLECTIONS:

Sandy has been following up on accounts due with excellent results.

 CAL FIRE INMATE ROAD WORK: On hold until after fire season.

PUBLIC GREEN WASTE PILE:   The  CSD serves the community, and promotes fire safety, by allowing green waste to be deposited in a suitable area where it can be burned by the Fire Department for training purposes.  An initial area for burn piles has been selected and homeowners may check with the Service District Fire Chief, or the Manager, for permission to dump brush and limbs.  There has been a good response.

ROADSIDE CLEAN-UP: The Fire Department volunteers are again cleaning six miles of A-1 roadside.

POSSIBLE ORDINANCES: We have a copy of the Spalding weed control ordinance to be reviewed and possibly adapted for approval and use.

STOCK WATER:  The stock water tank and the stock pond are at an excellent level.  Cattle are grazing.

SOLAR SYSTEM FOR ROOF:  Almanor Energy has ordered panels, inverters and other equipment for the job with operation by September 15th.  According to solar calculations the ouput will be about 15,000 kWh per year and we will use it to heat our Office and Firehall.  The panels will be "Grid Tied" meaning that we can generate in the summer and LMUD will "store" the ouput so we can use it when needed.  The cost for SBCSD will be about $18,000.00 after rebates.  Savings will be over $2,000.00 per year.

WEED ABATEMENT LETTER:  Several positive calls were received regarding brush and weed abatement. One person wanted the name of someone to do work on their property.  If you know of a person who wants work let us know.