June minutes

STONES-BENGARD COMMUNITY SERVICE DISTRICT

REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

website: stonesbengardcsd.blogspot.com

E-mail stonesb@frontiernet.net

Monday, June 15, 2015 at 6:00 p.m.

UNAPPROVED MINUTES

ROLL CALL:

Meeting called to order at 6:00 pm by Chairman Sam Shapiro.  Present were Directors Oring, and Mowrey and ReBell.  Director Spanton was absent.  Also present were General Manager Martin Balding, Chief Adolph Oberst and Secretary Sandy Jansen. 

CONSENT CALENDAR:

APPROVAL OF JUNE AGENDA

APPROVAL OF MAY MINUTES OF THE REGULAR MEETING. 

APPROVAL OF PAYMENT OF BILLS    

            MAY BILLS:  FIRE $694.30; SEWER $ 2,686.34.

APPROVAL OF TREASURER'S REPORT MAY AND JUNE.  Report is attached. 

**A motion was made by Director Mowrey with a second by Director ReBell to accept the June Agenda, approval of minutes for May of the regular meeting with corrections and approval of the payment of May bills as presented above and Treasurer’s report for May and June. Motion carried.

GUESTS:    Taya Morrison and Stephanie Hranac of the Auditor’s office were present.    They described their new positions and that Stephanie will be the contact person for Special Districts.  They handed out a manual outlining the accounts and their descriptions and a manual of procedures within the Auditor’s office that pertain to Special Districts.  We thanked them for their time and effort.

COMMITTEE REPORTS:

Fire Chief Oberst:  Chief Oberst reported that there will be no more permits issued after June 28.  There will be First Aid and CPR classes at Spalding Fire Dept.  The certificates are for two years.  There were three medical calls and they were cancelled. 

          General Manager Balding report is attached.    Manager Balding wrote the annual letter to the property owners.  It will be sent out with the Waste Water bills.

          Secretary’s report:   There were 133 web hits. Traphagan has paid his May and June bills of $204.00 per month.  The LP Duedagos LLC has not paid their bill.  This will be addressed next month.

Board Member reports:   Chairman Shapiro reported that she attended a Spalding CSD meeting.  She is available to talk with them to help out their Board with board procedures if they request.

Chairman Shapiro invited everyone to her home on July 4 for an “End of Watch” ceremony in memory of John Fry. 

PUBLIC COMMENT:   Guests in attendance were Rick Nicholas and Cindy San Diego who have recently moved to our area.

CORRESPONDENCE: 

We received a refund of $84 from EDD for quarter ending 12/31/2014.  Sandy has returned the check that was issued in error and then rechecked with EDD to be sure it was accurately credited to the account. 

           

OLD BUSINESS:

DISCUSS/ACTION:  Electric Meter Removal.  The item has been addressed previously.

NEW BUSINESS:

DISCUSS/ACTION:  Changing of Meeting Day.  The second Monday of the month will work now because the county reports are available by the first week of the month.

**Director Oring moved and Director ReBell seconded a motion to approve moving the date for the Board meetings to the second Monday of the Month.  This will facilitate bills being paid in a timely manner.   Motion carried.

DISCUSS/ACTION:  Set Date and Time of Budget Committee Meeting.  The Budget Committee of Chairman Shapiro and Directors Oring and Mowrey will meet July 13 at 10:00 am to draft budgets for 2015-2016.

DISCUSS/ACTION:  Donation to Project Eagle Lake Trout. 

**Director Oring moved and Director ReBell seconded a motion to have Chairman Shapiro donate 2 raffle prizes for the PELT event and raffle on July 4.  The District will reimburse her for one half of the cost of the two fire extinguishers which will be part of the raffle.  Also a District T-shirt will be in each raffle prize.  Motion carried.

ADJOURNMENT: 

 The next meeting will be held on July 13, 2015, 6:00 pm.   With no further business to conduct, the meeting was adjourned at 7:15 p.m.

BOARD MEMBERS SIGNING OF BILLS: 

Bills were signed. 

Respectfully Submitted,

_____________________________Sandy Jansen, Secretary    

BOARD MEETING

Monday, June 16, 2015 at 6pm

Notes by Martin Balding, General Manager

NO SPILL REPORT:  The monthly "No Spill" report for May has been made to the state. 

LIFTS STATIONS AND PONDS:  The lift stations and ponds have been working well with a flow of about 4,000 gallons per day, down from 15,000 gallons per day eight years ago at this time of year.  At present the pond level is 2.16’, which is a tad higher than last year at this time.  Wash more clothes, take longer showers!

FENCE WORK: J. D. Leroy, a contractor from Spalding, spent a day working on the fence around the ponds.  He did good work, correcting a length of fencing that was far out of alignment.

LAKE LEVEL: The lake level is about 5,092', more than a foot lower than last year at this time and later in the summer it may set a record low level.  The South End boat ramp has 24 to 36 inches of water for launching.

PRECIPITATION:  Spring rains in May gave us 2.4" bringing up flowers and grass on the hills.   However, just for perspective, our Evaporation Pan at the ponds lost 2.75 inches this past week.

STAND BY GENERATOR:  Our generator is ready to run.

HOMEOWNER SYSTEMS: One call, in progress.

LAHONTAN:  No news.

LATE PAYMENT COLLECTIONS:

Sandy has been following up on accounts due with excellent results. 

PUBLIC GREEN WASTE PILE/ WEED ABATEMENT:  The CSD is promoting a Fire Safe Community by allowing green waste, consisting only of brush and trimmings, to be deposited in a suitable area by the Fire Station.  This provision is for local waste only, and by local homeowners only.

SOLAR SYSTEM:  Our  ten kW Photovoltaic System has generated over 11,400 kWh with a value of $1,600.00  We have banked over 3,000 kWh with LMUD and we are now running the stock water pump on solar electricity.  The operation may soon be used to add water to our evaporation ponds which are getting too low.

WATER STORAGE TANKs:  The storage tank for Buck's Bay has been ordered and the pad is ready for installation.  The tank on Stoney Lane has 3,000 gallons of water ready for fire control use.

CASTLE ROCK HYDRANT FITTINGS:  Gary Robinson of Cal Fire is working on getting fittings that will adapt to Cal Fire requirements, as well as Stones.

ANNUAL LETTER: The manager has composed an annual letter to be sent out with the bills, subject to approval by the Board.

DAHLE RESPONSE:  An aid for our state Assembly man, Brian Dahle, responded to a letter we sent.