Febuary Minutes 2016

STONES-BENGARD COMMUNITY SERVICE DISTRICT

REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

website: stonesbengardcsd.blogspot.com

E-mail stonesb@frontiernet.net

Monday, February 8, 2016

 MINUTES

ROLL CALL:

Meeting called to order at 6:02 pm by Vice-Chairman ReBell.  Present were Directors Oring and Mowrey.  Directors Spanton and Sam Shapiro were absent.  Also present were General Manager Martin Balding, Chief Adolph Oberst and Secretary Sandy Jansen.

CONSENT CALENDAR:

APPROVAL OF FEBRUARY AGENDA

APPROVAL OF JANUARY MINUTES OF THE REGULAR MEETING. 

APPROVAL OF PAYMENT OF BILLS   

          JANUARY BILLS:  FIRE $1,098.72; SEWER $2,040.55.

APPROVAL OF TREASURER'S REPORT AS REPRESENTED. Report is attached.

          Director Oring presented a flyer from the Special District Leadership Foundation regarding promoting good governance.  It detailed several certificates that are available for Districts to earn.  Director Oring explained that we already do many of these items and that we may qualify for the certificates.  It will be discussed further at the next meeting.

**A motion was made by Director Mowery with a second by Director Oring to accept the February Agenda, approval of minutes for January of the regular meeting and approval of the payment of January bills as presented. Motion carried.

GUESTS:    None

COMMITTEE REPORTS:

Fire Chief Oberst:  Chief Oberst reported that the Pickup with snow plow is back and in operation. 

Chief reported that Lake Forest lost much of their equipment from a flooded building.  He will check into the possibility that we have extra equipment they may be able to use.

There were no callouts.

          General Manager Balding report is attached.

          Secretary’s report:  Sandy reported that Lahontan has paid for snow removal.  It has been put in the Petty Cash account.

PUBLIC COMMENT:   

CORRESPONDENCE:

          A letter was received from CalFire regarding fire engine inspections for the upcoming Fire Season.  The SBCSD may be interested in renting out our engine in the future.  More information is needed and especially information about protection for our communities if the engine is rented out at the time when an incident occurs.  

          Susanville Interagency Fire Center (Firenet) sent out the 2015 summary of calls for the entire agency.

          The Census Bureau sent a letter stating that an additional letter and survey will be mailed out to us to fill out and that it is voluntary.

OLD BUSINESS:

DISCUSS/ACTION:  Approval for Ordering Additional Hats and T-shirts.  Carry over to next month.

DISCUSS/ACTION:  The Board would like the new Resolution 16-01 that gives SBCSD General Manager authorization to sign and submit LMUD and Frontier utility bills for Lassen County processing and payment to be combined with the Secretary's authorization of Resolution 13-02.  This would be for Board Approval at March meeting.  Resolution 16-01 will be amended.

NEW BUSINESS:

DISCUSS/ACTION: Board Approval to appoint Rick Nicholas to be volunteer Webmaster.  ** Director Oring moved and Director Mowrey seconded a motion to appoint Rick Nicholas to be volunteer Webmaster.  Motion carried.

         

 ADJOURNMENT: 

The next meeting will be held on March 14, 2016, 6:00 pm.   

With no further business to conduct, the meeting was adjourned at 6:35 p.m.

BOARD MEMBERS SIGNING OF BILLS: 

Bills were signed. 

Respectfully Submitted,

_____________________________Sandy Jansen, Secretary    

BOARD MEETING

Monday, February 8, 2016 at  6pm

Notes by Martin Balding, General Manager

NO SPILL REPORT:  The monthly "No Spill" report for January has been made to the state. 

LIFTS STATIONS AND PONDS:

There are a couple minor issues at the Buck' Lift, a stuck valve and false high level report.  Ponds one and two are at 2.6 feet with .4 feet to the spill, .3 feet higher than last year.  Fence work needs to be done around the ponds this spring or summer.      

LAKE LEVEL: The lake level dropped to a record low of 5,090.55 feet in November but is now on the rise as indicated by a dramatic appearance of water at the north end!

PRECIPITATION:  Stones January precipitation amounted to 2.57 inches and Spalding  recorded 2.56 inches.  None was measurable in January 2015. Without more precipitation our drought will continue. 

STAND BY GENERATOR:  Our generator is ready to run.

HOMEOWNER SYSTEMS:  We had an unusual event whereby a frozen shower fixture in an unoccupied home burst sending 175,000 gallons of water into our wastewater system over a period of eight to ten days.  A regular check of our water meter to the ponds reveled the unusual flow, four times normal. After a four day search the source of the inflow at a house was located and the owner was called. 

     Coincidently, just after the above was resolved, the RV park water tank was drained by a frozen outside faucet that thawed and released about 80.000 gallons of water, not related to our system.

LAHONTAN:  The annual report was sent to Lahontan, a semi-annual will be sent in July.

PUBLIC GREEN WASTE: Note: for Buck's Bay and Stones residents ONLY!

Property owners have graciously donated a major amount of yard waste, branches, leaves, slash, etc,.  Most of it has been burned by our Volunteer Firemen.

SOLAR SYSTEM: Since September 2014 the system has generated 21,200 kWh of electricity. With grid connection to LMUD power is stored in the summer so we can heat with electricity in the winter.

WATER STORAGE TANKs:  The 3,000 gallon water tanks at Stones and Buck's Bay are empty, awaiting warmer weather to be filled again.

SNOW PLOW: Our snow plow is back in operation and has been used on the lanes.

COUNTY WELL:  A plot plan has been sent to the county and they are preparing bid specifications.   

TOC: A meeting of the Lassen County Treasurer's Oversite Committee was attended by the Manager.  It was basically a review of how the County manages about ninety million in funds for various entities, including Special Service Districts such as ours. 

TREASURER'S REPORT
2016
FEBRUARY REPORT FOR JANUARY ACTIVITY
BALANCES AS OF		JANUARY 31	, 2016
ACCOUNTS AT LASSEN CO.
	FIRE DISTRICT:	BALANCE	$     92,605.76
	SEWER DISTRICT:	BALANCE	$   121,622.31
	CAPITAL IMPROVEMENT FUND:	BALANCE	$     20,758.43
	SPECIAL INVESTMENT (from Capital Improve)		$   254,816.54
OTHER ACCOUNTS
	PETTY CASH	(CHECKING)	$       3,700.46
	Kay Oring, Treasurer