Tuesday, July 22, 2014

2014- 2015 Budget



Stones-Bengard Community Service District  
Eagle Lake Fire Department District 216-2160
Proposed Budget for Fiscal Year 2014-2015
Source of Revenue:  Fire assessments from each parcel located within the district estimated at $25,000.00, and estimated interest of $50.00.  Balance brought forward: $89,000.00.  Estimated total budget fiscal year 2014-2015:  $114,050.00.
Account # Description  Budget 
       
3000100 Secretary Salary                        3,875
3000211 Special District Benefits (payroll taxes)                            500
3001100 Clothing and Personal Safety                        1,000
3001200 Communications (telephone)                            600
3001500 Insurance (property and liability)                      10,000
3001700 Equipment Maintenance (non vehicle)                            225
3001701 Equipment Maintenance (vehicles, dyed diesel, etc.)                        4,000
3001800 Maintenance (building and improvements)                        2,000
3002000 Memberships (firenet, etc)                        1,700
3002200 Office Expense                            200
3002300 Professional Services, (legal, audit)                        1,500
3002400 Publications and Notices                            100
3002700 Small Tools and Instruments                        2,770
3002800 Special Department Expense (training)                        1,500
3002900 Transportation and Travel (meetings)                            100
3003000 Utilities (electric and kerosene                        2,000


Sub Total                      32,070




3006100 Structure and Improvements                      20,000
3006200 Equipment                      56,980
3001000 Contingency Fund                        5,000


Sub Total                      81,980






Grand Total             114,050




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Stones-Bengard Community Service District  
Eagle Lake Sewer Assessment District 220-2200 SEWER
Proposed Budget for Fiscal Year 2014-2015
Source of Revenue:  Estimated revenue received from annual sewer fees of $42,000.00.  Balance brought forward:  $125,000, estimated interest of $100.00.  Estimated total budget fiscal year 2014-2015:  $167,100.00.
Account # Description Budget
       
3000100 Secretary Salary                      10,000
3000211 Benefits (state and federal payroll taxes)                        3,000
3001200 Communications (telephone)                        2,000
3001500 Insurance (property and liability)                        3,500
3001800 Maintenance (building and improvements)                        2,000
3002000 Memberships                            500
3002200 Office Expense                        3,500
3002300 Professional Services, (mgr., legal, audit)                      19,500
3002400 Publications and Notices                        1,000
3002700 Small Tools and Instruments                        1,000
3002800 Special Department Expense (training)                            500
3002898 Sewer Expenditures (repairs, government fees)                        14,000
3002900 Transportation and Travel                            300
3003000 Utilities (electric and kerosene)
                       4,800


Sub Total                      65,600




3006100 Structure and Improvements                      49,000
3006200 Equipment                      45,000
3001000 Contingency Fund                        7,500


Sub Total                    101,500






Grand Total             167,100  

**********************************************************
 
Eagle Lake Sewer Capital Improvement 236-2360
Proposed Budget for Fiscal Year 2014-2015

Source of Revenue: Received from the retirement of bond fund, early bond payoffs, future delinquent bond payments, and estimated interest earned of $4,000.00.  Balance brought forward:  $270,565.
Account # Description Budget
       

Sewer Pond Replacement Liner  unknown 

Sewer Pump Replacements  unknown 

Replacement of Generator  unknown 

Replacement of Sewer Pipelines  unknown 

Replacement of Electrical Lines  unknown 

Replacement Parts and Work  unknown 

Miscellaneous Items  unknown 

Future Additions to System  unknown 

Other Capital Expenditures  unknown 

   



 


Grand Total                 274,565.00

June 2014 Minutes



STONES-BENGARD COMMUNITY SERVICE DISTRICT
REGULAR BOARD MEETING
509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130
Phone & Fax: (530) 825-3350
Monday, June 16, 2014 at 6:00 p.m.

APPROVED MINUTES

ROLL CALL:

Meeting called to order at 6:01 pm by Chairman Sam Shapiro.  Present were Directors Kay Oring, Ron ReBell and Tom Spanton was absent. There is now one vacancy on the Board. Also present were General Manager Martin Balding, Fire Chief Adolf Oberst and Secretary Sandy Jansen.  We have a quorum. 

CONSENT CALENDAR:

APPROVAL OF JUNE AGENDA
APPROVAL OF MAY MINUTES
APPROVAL OF PAYMENT OF BILLS for MAY; FIRE $802.38; SEWER $2,152.10.
APPROVAL OF TREASURER'S REPORT, by Kay Oring for MAY.  Report is attached.
A motion was made by Director ReBell  with a second by Director Oring to accept the JUNE Agenda, approval of minutes for MAY and approval of  the payment of MAY bills and Treasurer’s report for MAY. Motion carried.
           
GUEST:    NONE.

COMMITTEE REPORTS:

Fire Chief Oberst:  Chief said there was one call that had pager problems and he has talked with Eric at Cal Fire and they will look into it.  Also there was a fire at Spalding.  The reflective signs show up well at night and are a great help in locating addresses. There was discussion on a plaquard that can be attached to private vehicle when that firefighter needs to go on a call in his own vehicle.  Martin has blinking lights that are magnetic and attach to the vehicle for emergencies.

            Water Manager Balding report is attached.  Martin has parcel maps and sewer maps than can be cross-checked for accuracy.
.          
            Secretary’s report:   There were 82 web hits.  My hours will be variable due to family illness for a month or so.   Please call me at home. 

PUBLIC COMMENT:   none.

CORRESPONDENCE:  Robert Johnson, CPA, sent an agreement to be signed for this last year’s audit.  Chairman will sign and it will be returned.
             
OLD BUSINESS:

CALFIRE 2013 Grant:   The first reimbursement has been received and the remaining invoices have been sent for 50/50 reimbursement. 

IRS and form 941 Payroll Tax, 2nd quarter 2012: Refund is still being pursued.

Work Crew for Roadway:  This will be on hold during fire season.

Weed Abatement: Directors will read over a couple of examples and discuss it at the next meeting.  Also a fire danger and fire prevention letter may be sent to property owners to let them be aware of the extreme danger this year.

Investment of Capital Improvement Account funds: 
The Board unanimously approved the recent purchase by the Lassen County Treasurer of Agency Notes with our Capital Improvement Funds in the amount of $254,816 paying 1.6% interest for five years.

NEW BUSINESS:

Storage Containers:  Director ReBell moved and Director Oring seconded a motion to authorize Chief Oberst to purchase a 20 foot watertight container including delivery and setup for the fire department with the amount not to exceed $3,000.  Motion carried.

Approve FY14-15 fire budget of $114,050.00
Approve FY14-15 sewer budget of $167,100.00
Approve FY14-15 capital improvement budget of $274,565.00

Director Oring moved and Director ReBell seconded a motion to accept the following 2014-2015 budgets: FY14-15 Fire budget, 216-2160, of $114,050.00, Sewer budget, 220-2200, of $167,100.00 Capital improvement budget, 236-2360, of $274,565.00.  Motion carried.

Assessment List approval:  Carried over until next month.

Approve Proposition 4 Limits for Stones-Bengard of $29,052.00:  Director Oring moved and Director ReBell seconded a motion to approve the Proposition 4 Limits for the Stones-Bengard Fire District of $29,052.00.  Motion carried.

Approve donations for PELT, Project Eagle Lake Trout:  Director Oring moved and Director ReBell seconded a motion to approve the donation of 2 shirts and 2 hats for the raffle for the Project Eagle Lake Trout.  Motion carried.

BOARD MEMBER ITEMS: 

ADJOURNMENT:   The next meeting will be held on July 21, 2014, 6:00 pm.   With no further business to conduct, the meeting was adjourned at 7:05 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed. 
Respectfully Submitted,
_____________________________Sandy Jansen, Secretary    






























Monday, July 21, 2014

July agenda



STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING
509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130
Phone & Fax: (530) 825-3350
July 21, 2014, 6:00 pm

ROLL CALL:

CONSENT CALENDAR:

APPROVAL OF JULY AGENDA
APPROVAL OF JUNE MINUTES
APPROVAL OF PAYMENT OF BILLS for JUNE; FIRE $ 2,956.25 ;SEWER $2,190.61           
APPROVAL OF TREASURER'S REPORT, by Kay Oring for JUNE.   And County Treasurer and report on Agency Note.

GUEST: 

COMMITTEE REPORTS:
Interim Fire Chief:
Water Manager Balding:
Secretary’s report: 

PUBLIC COMMENT: 

CORRESPONDENCE:
           
OLD BUSINESS:

DISCUSS/ACTION:  CALFIRE grant 2013
DISCUSS/ACTION:  IRS form 941 Payroll Tax, 2nd quarter 2012
DISCUSS/ACTION:  Work Crew for Roadway
DISCUSS/ACTION:  Weed Abatement
DISCUSS/ACTION: 

NEW BUSINESS:
DISCUSS/ACTION: Approve Painting of Office and Fire Station.
DISCUSS/ACTION: Approve Fire Station Truck Door Openers.
DISCUSS/ACTION: Purchase Photovoltaic System
DISCUSS/ACTION: Assessment List approval
DISCUSS/ACTION: 
DISCUSS/ACTION: 
           
ADJOURNMENT:

BOARD MEMBERS SIGNING OF BILLS: