STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD
MEETING
509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130
Phone & Fax: (530) 825-3350
E-mail stonesb@frontiernet.net
Monday, April 15, 2013 at 6:00 p.m.
NOTES
ROLL CALL:
Present: Ron Rebell. There are two vacancies on the Board.
Also present were Fire Chief Ron Cromer, General Manager Martin Balding and Secretary
Sandy Jansen. We do not have a quorum.
CONSENT
CALENDAR:
ADDITIONS/DELETIONS/ No Quorum
APPROVAL OF
February minutes. Tabled
APPROVAL
OF PAYMENT OF BILLS for March 2013: Sewer $1,653,89: Fire $2,659.75.
APPROVAL
OF TREASURER'S REPORT, by Kay Oring: tabled.
COMMITTEE
REPORTS:
Fire Chief Cromer
reported that the fire engine may need brake repair. Chief said that the CALFIRE
grant will be submitted requesting 800’ of new hose and 3 new radios.
Water Manager Balding
reported that one residence on Juniper Lane is having some issues with waste water. There may be some District expense. Martin is helping him find the problem.
PUBLIC
COMMENT: There was no public comment.
CORRESPONDENCE:
OLD BUSINESS:
NEW BUSINESS:
ADJOURNMENT:
The next meeting will be held on May 20, 2013, 6:00 pm. With no further business to conduct, the meeting
was dismissed at 6:10 p.m.
BOARD
MEMBERS SIGNING OF BILLS: Bills were signed by Director ReBell and a
note will be sent with the claims stating “because of extraordinary
circumstances only one signature.” The
March bills will be approved as a separate item at the next board meeting along
with the April bills.
Respectfully
Submitted,
_____________________________
Sandy
Jansen, Secretary
Note: There is a voice recorded transcript of these minutes.
508-450 STONEY LANE
SUSANVILLE, CA 96130
PHONE 530-825 3481
E-MAIL mbalding@citlink.net
April 1, 2013
Stones/Bengard
Community Service District
509-695 Stone Road
Susanville, California, 96130
April 1, 2013
Report and invoice for March 2013
BEE has made the required “No Spill” report to the state.
The lift stations and ponds have been working well. All ice and snow are gone, evaporation is occurring and there is some normal overflow from one and two into pond three. Water was delivered to the ponds at the rate or 4,877 gallons per day compared to 4,834 for the same period last year.
Unfortunately precipitation continues to be low, good for evaporation systems but poor for the lake.
The Sensaphone call-out phone for the Buck’s Lift Station called with a warning about low temperature. A check showed that the heater had not turned on. It was reset.
STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD
MEETING
509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130
Phone & Fax: (530) 825-3350
E-mail stonesb@frontiernet.net
Monday, March 18, 2013 at 6:00 p.m.
APPROVED MINUTES
ROLL CALL:
Meeting was opened by Chairman Shapiro at 6:00 pm. Present: Chairman
Sam Shapiro, Directors Kay Oring, and Ron Rebell. There are two vacancies on
the Board. Also present were Fire Chief Ron Cromer, General Manager Martin
Balding and Secretary Sandy Jansen and guest Mary Gastelecutto. We have a quorum.
CONSENT
CALENDAR:
ADDITIONS/DELETIONS/APPROVAL
of March
18, 2013, agenda items.
APPROVAL OF
February minutes.
APPROVAL
OF PAYMENT OF BILLS for February 2013: Sewer $2,826.88: Fire $2,510.00.
APPROVAL
OF TREASURER'S REPORT, by Kay Oring:
For February 28, 2013: Fire District $78,590.46; Sewer District $122,176.76; Capital
Improvement Fund $247,283.70; Checking account petty cash $2,658.18.
A motion was made by Director Rebel with a second by
Director Oring to accept the March
Agenda, approve Minutes for February and to approve the payment of February bills,
Sewer $2,826.88; Fire $2,510.00 and the
Treasurer's Report. Motion Carried.
COMMITTEE
REPORTS:
Fire Chief Cromer
reported one new volunteer.
We received the new fire shelters and nomex hoods that were
purchased with the Calfire grant. We
have a 50% match. Also new batteries
were installed in the fire engine.
There was one call, a vehicle accident on HWY
139.
General Manager Balding’s report was read and is attached.
Discussion was
held on the ownership of the property where this facility sits. The consensus is that Lassen
County owns it. If that is the
case, can the County help pay for the fencing that is to be installed. Martin will look into it.
Secretaries
Report: There were 90 web hits last
month.
Delinquent
accounts were discussed.
It was not
possible to install Carbonite due to a permission error so the subscription was
cancelled and a refund should be sent to the CalCard.
Board Member
Report: none
PUBLIC
COMMENT: There was no public comment.
CORRESPONDENCE:
Cal Fire: A letter was
received and read regarding rental by Cal Fire of our engine and the inspection
requirements necessary if that is an option the District chooses. At this time we will not be renting out the
Fire Engine.
The new application for the Cal Fire
volunteer firefighter grant was received.
Chief Cromer will go over possibilities for the grant. It is a matching 50-50 grant.
OLD BUSINESS:
The Cal Fire Grant:
Only boots need to be ordered and received to complete the 2012 grant.
Volunteer Chief Job Description: The job description was discussed. Director
Shapiro has made comments and Chief Cromer made suggestions on the original
draft. Manager Balding also wrote up a
job description. These drafts will be
compiled and discussed next meeting.
Delinquent accounts: This was previously discussed under Secretary
report.
NEW BUSINESS:
Water Usage Charge for the District by the RV Park:
Discussion followed regarding the previous month’s letter from RV Park
requesting payment for water usage by the District. Director ReBell said the RV Park needs to
understand the actual water rates. The
District uses between 100 and 250 gallons per month at the most. Director Shapiro proposed a $40 per quarter
amount for the water usage. The RV Park
receives $30 per quarter now in a deduction on their waste water bill. The $40 would be an increase of $10 per
quarter. Director Shapiro will draft a
letter to the RV Park explaining this. It
would not be retroactive.
District Newsletter: A newsletter was discussed.
Director Oring moved and Director ReBell seconded a motion
to send a business card with the District’s phone number, address and website
out with the letters that will be sent out in the summer with the new
billing. Motion carried.
SBVFD T-shirts: Chief
displayed the SBVFD logo t-shirts. They
are great. The volunteers will receive a
shirt with their name on it. The Board
members and secretary will also receive a shirt.
Director
ReBell moved and Director Oring seconded a motion to offer to the public t-shirts for a donation of $20.00 each
to the Fire Department. Motion carried.
ADJOURNMENT:
The next meeting will be held on April 15, 2013, 6:00 pm. With no further business to conduct, the meeting
was adjourned at 6:50 p.m.
BOARD
MEMBERS SIGNING OF BILLS: Approved in
the Consent Calendar.
Respectfully
Submitted,
_____________________________
Sandy
Jansen, Secretary
Note: There is a voice recorded transcript of these minutes.
General Manager Notes
Martin Balding, General Manager
NO
SPILL REPORT: The no spill report
to the state has been made for the month of February.
LIFTS
STATIONS AND PONDS: The lift stations and ponds
have been working well with an average flow from mid February to date of 5,491
gallons per day. In 2005, for the same time period, the flow averaged 5,161
gallons per day. The ponds are now opening as the ice melts and now the water
levels can be recorded. There is some overflow into pond three which has over a
foot of water in it. Pan evaporation was one inch for the past week.
SENSAPHONES: Both Sensaphones for Buck's Bay and Stones have been
programmed and installed with conversions to use AA batteries that The District
receives for free from Duracell.
PRECIPITATION: Rain and snow have given us 1.2 inches since the first of
January, plus 7.72 earlier, for a total of 8.92 inches for the season, ahead of
last year but not enough to bring the lake up as far as it was last spring.
HOMEOWNER SYSTEMS: There was one call for
an electrical problem at a residence and I responded to check it out. LMUD came
promptly to correct it. The homeowner did have damage to some appliances but
the wastewater system was okay.
LATE PAYMENT COLLECTIONS:Sandy can give a report on receivables. One that has been
overdue for some time is being paid as the house is sold.
WARMER
WEATHER: The fresh water to the lift
station has been turned on again for the season, filters were cleaned and the
generator was run. The ice is starting to melt on the ponds and the road up is
good.
FENCE WORK: Contractor
Mike Engman reviewed work to be done for the District involving our wastewater
enclosure fence and also the installation of a check valve on the main force
line to the ponds. He will do the fence work and bill us. He will give us a
quote for the installation of a check valve. Fred Nagel, engineer for the
original system, has been contacted regarding the installation of a check
valve.
Martin was away for a week and Dennis Glenn covered. He has
been paid $100.00
March 2013 Treasurer’s
Report for February 2013 activity
Balances as of February 28, 2013
Accounts at Lassen Co.
Fire District: Balance $ 78,590.46
Sewer District: Balance $
122,176.76
Capital Improvement Fund: Balance $ 247,283.70
Other accounts:
Petty cash (Checking) $ 2658.18
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