July Special Mtg minutes

STONES-BENGARD COMMUNITY SERVICE DISTRICT

SPECIAL BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Monday, July 28, 2014 at 6:00 p.m.

APPROVED MINUTES

ROLL CALL:

Meeting called to order at 6:08 pm by Chairman Sam Shapiro.  Present were Directors Kay Oring and Ron ReBell. Tom Spanton was absent. There is now one vacancy on the Board. Also present were General Manager Martin Balding, Fire Chief Adolf Oberst and Secretary Sandy Jansen.  We have a quorum. 

CONSENT CALENDAR:

A motion was made by Director Oring with a second by Director ReBell to accept the July Special Meeting Agenda. Motion carried.

GUEST:    Vern Hart

PUBLIC COMMENT: 

          Vern Hart discussed options and costs for painting the building.         

OLD BUSINESS:  None.

NEW BUSINESS:

Purchase Photovoltaic System: Accept contract for installation of Solar Panels for electricity.  

Chairman Shapiro explained that there is money in the Fire and Sewer budget under structure and improvements and equipment for this investment.  And that the cost could be split 50-50 between Fire and Sewer.

Manager Balding explained how the solar panels would work and how they will offset the electric costs and would almost cover all heating costs.  It would take about 10 years to pay for the system with the savings.  And soon the rebates will expire and the costs will double.

Panels on the ground would be more expensive due to fencing, underground trenching for electrical lines and the expense of maintenance to keep it clean and weed free.  The snow will easily slide off the roof, but may build up on the ground installation.  Therefore roof installation is more practical and cost effective.  The roof has a very good angle and direction for solar panels.

The cost will be about $18,500.  The two bids were very close.  The estimate is attached.  Almanor Energy has a 10 complete warranty for parts and labor.

Director Oring moved and Director ReBell seconded a motion to accept the bid of Almanor Energy for $18,562 for the Solar Electric Investment with the cost to be split evenly between Fire District and Sewer District.  Motion carried.

ADJOURNMENT:   The next meeting will be held on August 18, 2014, 6:00 pm.   With no further business to conduct, the meeting was adjourned at 6:55 p.m.

Respectfully Submitted:  Sandy Jansen   ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­________________________