STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, July 15, 2013 at 6:00 p.m.

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ROLL CALL:

Meeting was opened by Chairman Shapiro at 6:20 pm.  Present: Chairman Sam Shapiro, Directors Kay Oring and Director Ron Rebell. There are two vacancies on the Board. Also present were General Manager Martin Balding and Secretary Sandy Jansen. 

PUBLIC HEARING:     Opens at 6:40 pm.  Discussion on draft budgets for the Stones-Bengard Community Service District.

Approve FY13-14 Fire Budget of $111,280.00.

Approve FY13-14 Sewer Budget of $161,131.00

Approve FY13-14-13 Capital Improvement Budget of $262,459

It was moved by Director Rebell and seconded by Director Oring to approve a fire budget of $111,280.00 as presented, no oppositions, and no abstentions.  Motion carried. 

It was moved by Director ReBell and seconded by Director Oring to approve a sewer budget of $161,131.00 as presented, no oppositions, and no abstentions.  Motion carried.

It was moved by Director ReBell Yacovone and seconded by Director Oring to approve a sewer capital improvement budget of $262,459.00 as presented, no oppositions, and no abstentions.  Motion carried.

CONSENT CALENDAR:

• Approval of July agenda and consent calendar. 
• Approval of May minutes, June did not have a quorum.
• Approval of payments of bills for June:  Sewer $ 1,599.29;    Fire $ 3,748.07
• Approval of treasurer’s report for  May  and June 2013

Director Oring moved and Director ReBell seconded a motion to approve the consent calendar, approve the May minutes, approve the June bills for Fire and Sewer as presented and approve the Treasurer’s report for May and June as presented.  Motion carried.

• Approval of payments of bills for May:  Sewer $ 2,046.68;    Fire $ 445.05.

Director Rebell moved and Director Oring seconded a motion to approve the May bills as presented.  Motion carried.

COMMITTEE REPORTS:

Fire Chief Cromer was absent. 

            Water Manager Balding Report is attached. 

            Secretaries Report:  Web hits for June = 139.  We have collected about 54% of the fees for 2013-2014 waste water.  Also only $576 owing on last year not counting 5 properties with liens.

Board Member Items:  Chairman Shapiro reported on the July Eagle Lake Trout fundraiser at Spalding.  The Stones-Bengard Fire Dept. T-shirts that we donated for raffle were well received.

           

PUBLIC COMMENT: There was no public comment.

CORRESPONDENCE:

            Robert Johnson, CPA has sent a letter regarding the 2013 audit.  The agreement may be up this year with his firm.  This will be confirmed.

           

OLD BUSINESS:

ISO:  The results are a 6/9 for this district.  This is good for a small volunteer district.  The full report will be in the office.

Calfire Grant 2013:  No further information at this time.

Volunteer Fire Chief Job Description:  No further information at this time.

Review of Accounts Receivable:   This will be covered in the Secretaries Report.

RV Park, Waste Water Fee Revision for Each Side of RV Park:  This will be carried over until next month.

RV Park, Fire Assessment Fee Revision for Each Side of RV Park:  Martin will talk to the new owners and invite them to our meetings to be informed on the proposed fee structure.  This will be carried over until next month.

Water Charge to Office:  Martin reported on the water charges of several cities, some large some small, to give a comparison to use for an appropriate fee for water use at this building.  A fee of $25.00 per month seems fair to the Board. The issue will be on next month’s agenda.

Ordinance 11-02, Delinquent Service Fees and payment due dates:  This will be carried over until next month’s agenda.

Bids on New Computer:  No new information.

NEW BUSINESS:

Assessment List Approval:  The list will be finalized at the next meeting with Chief Cromer.

Resolution 13-02:  Director Rebell moved and Director Oring seconded a motion to approve Resolution 13-02, Signing of utility bills by District Secretary.  Motion carried.

 Information on Utility Trailer:  Tabled at this time.

ADJOURNMENT: The next meeting will be held on Aug 19, 2013, 6:00 pm.  With no further business to conduct, the meeting was dismissed at 7:30 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed.  

Respectfully Submitted,

_____________________________

Sandy Jansen, Secretary  Note: There is a voice recorded transcript of these minutes.

July 2013 Treasurer’s Report for June 2013 activity

Balances as of June 30, 2013

Accounts at Lassen Co.

                                                                                   

Fire District:      Balance                        $   90,742.75  

Sewer District:   Balance                       $ 116,501.43

Capital Improvement Fund: Balance      $ 262,159.19

Other accounts:

 Petty cash        (Checking)                   $     2658.18

Kay Oring, Treasurer

General Manager Notes

BOARD MEETING

Monday July 15, 2013 6pm Martin Balding, General Manager

NO SPILL REPORT: the any spill report to the state has been made for the month of June.

LIFTS STATIONS AND PONDS: The lift stations and ponds have been working well with an average flow for the past ten days of just 7,743 gallons per day. A year ago for the same time period the flow averaged about 15,236 gallons per day. The RV park shut-down and lack of other visitors has reduced the flows. With low flows and high evaporation pond three has been dry since April and will probably not have water in it until we have fall rains.

LAHONTAN REPORT: The semi-annual report, due on July first, has been completed and sent to Rob Tucker, our rep at Lahontan. Check with Martin if you would like to see a copy.

PRECIPITATION/EVAPORATION: Rain and snow have given us about 10.5 inches of precipitation since last July. Pan evaporation for ten days averaged .375" per day. Lake evaporation at a rate of .25" results in a loss of 135 million gallons per day.

LAKE EVEL: 5,094.7' about eight inches lower than last year at this time.

HOMEOWNER SYSTEMS: One recent call resulted in nearly a day's work to find an electrical fault and to get the system back in good operating condition. A new contactor and float switch were installed. Dennis helped while Martin was away for a day.

LATE PAYMENT COLLECTIONS:  Sandy has been following up on accounts due with excellent results.

MARINER'S RV PARK TAX SALE RESULTS: Dante Perano purchased the portion of the park with the well and restaurant at the recent tax sale. I understand that he has a representative in Reno who handles his business. Phone numbers are: 775 420 8156 and 775 329 0986. The other owner is Larry Williamson, phone 530 200 4666, or his rep, Lee Ann Clement at 530 200 1270.

STOCK WATER: The stock water pump is in place and sending water to the stock pond. No cattle are on the land at this time.

WEED WORK: The area around the lift station and the fire station received some weed clearing. More will be done as needed.

AWAY: Martin will be away for five days from August 7th to the 11th. Dennis will be asked to cover.