STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, September 16, 2013 at 6:00 p.m.

APPROVED MINUTES

ROLL CALL:

Meeting was opened by Chairman Shapiro at 6:00 pm.  Present: Chairman Sam Shapiro, Directors Kay Oring, and Ron Rebell. There are two vacancies on the Board. Also present were Fire Chief Ron Cromer, General Manager Martin Balding and Secretary Sandy Jansen.   We have a quorum.

CONSENT CALENDAR:

APPROVAL OF AUGUST MINUTES

APPROVAL OF PAYMENT OF BILLS for August.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for July and August.   

A motion was made by Director Rebell with a second by Director Oring to accept the September Agenda,  approve minutes for August and to approve the payment of August bills: Fire $1,352.49; Sewer $2,057.18, and Treasurer’s report for July and August. Motion carried.

           

COMMITTEE REPORTS:

Fire Chief Cromer reported the Pickup equipment was almost complete, there is 100 gal of water in the tank and the pump is set up.

There were no calls last month.

There is one new volunteer bringing the total up to 10 volunteers.

The Board thanks Chief for his hard work and recruiting volunteer firefighters.

           

            Water Manager Balding report is attached.   

            Martin is reviewing the insurance information and noted that one fuel tank needs to be added to the schedule.

Secretary’s report:   There were 90 web hits for August.  We have collected about 83% of the fees for waste water for this quarter and 73% have paid in full.

PUBLIC COMMENT: 

None. 

CORRESPONDENCE:

             

            A letter from IRS on 2012, quarter 2, regarding their missing information.  The information was sent with return receipt, and they received and signed for it.  Now the IRS is reviewing the information.

OLD BUSINESS:

Volunteer Fire Chief Job Description:  No further information at this time.

RV Park, Waste Water Fee Revision:  Discussion was held on the recent developments of the three parcels of the RV Park.  There needs to be clarification on two units near the parcel line.  Chairman Shapiro had prepared notes and Waste Water Manager Balding had prepared a draft of a proposed waste water fee schedule.  There will be further modifications to the draft resolution.  There also may be a Memorandum of Understanding prepared to be agreed to and signed by both parties of the three parcels.  After the signing of the Memorandum of Understanding, the Williamson parcels will be billed for each unit since there are park models at the present time in use on his property.  Discussion was held regarding the payment schedule for the RV Park, restaurant parcel to start by paying for 1/3 of the units and facilities costs the first year, 2/3 the second year and full payment schedule the third year.  There was discussion that units and facilities be billed as soon as they are used or billed  regardless of use.  No decision was made. Discussion of a fee of $12.50 per residential and park model unit be billed.  The campsite rates would be billed at a rate of 3 spaces to one residence.   No final decision was made.  This will continue to next month with a revised resolution.

RV Park, Fire Assessment Fee Revision:  There will need to be clarification on 2 sites in the park as to where the actual property line is.  Everything else has been sent into the County

Ordinance 11-02, Delinquent Service Fees and payment due dates:  This will be carried over until next month’s agenda.

Bids on New Computer:  No new information.

Audit for 2012-2013:  The new date is tentatively October 14, 2013.

Grand Jury Report:  Director Oring read an email letter she sent to Karen Fouch, Auditor. Director Oring noted that the California Special Districts Association did not meet our needs and was very expensive and requested the recommendation for all districts be members of the California Special Districts Association not be followed.  Director Oring will follow up this letter with our Supervisor Albaugh and fill out the form in the Grand Jury Report.

Utility Trailer for fire Department:  Chief explained his plan for a utility trailer with a 200 gallon water capacity, reel and pump on a utility trailer for a quick attack.  The Chief had researched several trailers and prices.  He will contact a local trailer dealer also.  Director ReBell moved and Director Oring seconded a motion to approve up to $3,000 from fund 220, Equipment account 3006200.  Motion carried.

NEW BUSINESS:

            None.

ADJOURNMENT: The next meeting will be held on October 21, 2013, 6:00 pm.  With no further business to conduct, the meeting was dismissed at 7:20 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed.  

Respectfully Submitted,

_____________________________

Sandy Jansen, Secretary  Note: There is a voice recorded transcript of these minutes.

Monday September 16, 2013 6pm

Notes by

Martin Balding, General Manager

NO SPILL REPORT: The no spill report to the state has been made for the month of August.

LIFTS STATIONS AND PONDS: The lift stations and ponds have been working well with an average flow for eight days of just 4,228 gallons per day. A year ago for the same time period the flow averaged 8,018 gallons per day. It now looks like our annual volume of water into the ponds will be about two million gallons, half of what it was in the past, leaving good storage capacity for the winter.

PRECIPITATION/EVAPORATION: Pan evaporation for eight days averaged .23" per day.

The pond evaporation rate is 65% of the pan, excellent rate!

LAKE EVEL: 5,093.9' about eight inches lower than last year at this time, and the lowest I can find in my records since June 1951 when 5,093.2 was recorded.

HOMEOWNER SYSTEMS: One system repaired on Lahontan Drive, burst flex line.

LATE PAYMENT COLLECTIONS:Sandy has been following up on accounts due with excellent results. A Lien has been prepared and will be recorded this week for one property.

MARINER'S RV PARK TAX SALE RESULTS:

Larry Williamson owns the lakeside with 19 Park Model spaces and he also has about sixteen Park Model and RV spaces on the south side of the west portion. Phone 530 200 4666, or his Manager Dusty Clement at 530 200 1817. Dusty is not planning to open sites 52-67 until after 2014.

Frank Lepori has the north portion on the west side with all of the main buildings, the well, Park Model and RV spaces. Frank Lepori: 775 337 2063

STOCK WATER: The stock water pump required repair work this month. The stock pond is full, and cattle may be using it for another month.

CAL TRANS has removed "fuel available" signs until further notice.

ANUAL AUDIT The date is now Monday, October 14th for our audit by Robert Johnson.

LASSEN COUNTY CHAMBER OF COMMERCE: We are members and there is a free meal!

AWAY: Martin will be away at the end of the month starting on the 27th.

August 2013 Treasurer’s Report for July 2013 activity

Balances as of July 31, 2013

Accounts at Lassen Co.

                                                                                   

Fire District:      Balance                        $   87,074.68  

Sewer District:   Balance                       $ 138,633.14

Capital Improvement Fund: Balance      $ 262,159.19

Other accounts:

 Petty cash        (Checking)                   $     2658.18

 September 2013 Treasurer’s Report for August 2013 activity

Balances as of August 31, 2013

Accounts at Lassen Co.

                                                                                   

Fire District:      Balance                        $   89,321.76  

Sewer District:   Balance                       $ 144,762.83

Capital Improvement Fund: Balance      $ 262,159.19

Other accounts:

 Petty cash        (Checking)                   $     2585.68

September 16, 2013