STONES-BENGARD COMMUNITY SERVICE DISTRICT REGULAR BOARD MEETING

509-695 Stone Road, District Office, Eagle Lake, Susanville, CA 96130

Phone & Fax: (530) 825-3350

E-mail stonesb@frontiernet.net

Monday, October 21, 2013 at 6:00 p.m.

APPROVED MINUTES

ROLL CALL:

Meeting was opened by Chairman Shapiro at 6:00 pm.  Present: Chairman Sam Shapiro, Directors Kay Oring, and Ron Rebell. There are two vacancies on the Board. Also present were Fire Chief Ron Cromer, General Manager Martin Balding and Secretary Sandy Jansen.   We have a quorum.  Guest Tom Spanton was also present.

CONSENT CALENDAR:

APPROVAL OF OCTOBER AGENDA

APPROVAL OF SEPTEMBER MINUTES

APPROVAL OF PAYMENT OF BILLS for SEPTEMBER; FIRE $1,534.37; SEWER $1,916.20.

APPROVAL OF TREASURER'S REPORT, by Kay Oring for SEPTEMBER.  Also discussion was held on the method of paying the bills through the County and discussion on our quarterly interest earned on our funds.

A motion was made by Director Rebell with a second by Director Oring to accept the October Agenda with the addition of the Fire Department Logo hats and donation information added,   approval of minutes for September and approval of  the payment of September bills: Fire $1,534.37; Sewer $1,916.20, and Treasurer’s report for September. Motion carried.

           

COMMITTEE REPORTS:

Fire Chief Cromer reported we acquired some additional breathing apparatus, 4 new packs and 5 masks and 10 air bottles and 2 alarms.  Thanks to Chief of Spalding for these items.  Chief will decide were to put the new and the current bottles.

The diesel tank was replaced because the other one had a seep.  It should be about 4600. 

           

            Water Manager Balding report is attached.   

            The annual report is due soon.  Also the Williamson parcels may be sold  to someone from Ravendale. 

Secretary’s report:   There were 223 web hits for August and 131 today.  We have collected about 83% of the fees for waste water for this quarter and 73% have paid in full.  Only 3 liens left to be paid, Babb, Base, and the new one Seward.  The rest were sold and paid.

December 16 meeting I will not be able to be here.  November I will be back on the Monday and Thursday at the office schedule, except for Holidays.  I am at the Pumpkin Patch the month of October and in the office on Mondays.

The Audit with Bob Johnson went well.

Board Member Items:  Chairman Shapiro said that Tom McClelland called and needed 1,000 gallons of water.  It was taken care of.

PUBLIC COMMENT: 

None. 

CORRESPONDENCE:

             

            CALFIRE sent out a notice stating that the fire ban will be lifted October 21..

OLD BUSINESS:

Volunteer Fire Chief Job Description:  No further information at this time.

RV Park, Waste Water Fee Revision:  Discussion was held on the recent developments of the three parcels of the RV Park.  There needs to be clarification on two units near the parcel line.  Chairman Shapiro read the proposed Waste Water Commercial Rates Resolution 13-03 and the Addendum and the Memorandums of Understanding for each of the parcels.

Director Oring moved and Director ReBell seconded a motion to approve the Resolution and MOUs as read as a draft.  Motion carried.  A Public Hearing will be set up for the next Board Meeting of November 18 and notice and resolution only to be published in the newspaper.

Ordinance 11-02, Delinquent Service Fees and payment due dates:  This will be carried over until next month’s agenda.

Bids on New Computer:  No new information.

CALFIRE Grant:   We were awarded the 2013 CALFIRE 50/50 grant for $10,892.  A Resolution was prepared to accept the grant. Director Oring moved and Director ReBell seconded a motion to approve the Resolution 13-04 accepting the grant.  Motion carried.

Audit for 2012-2013:  The was October 14, 2013.  It went well and all the books are in order.  Robert Johnson and his assistant were here all day with Sandy Jansen.  Director Oring and Manager Martin Balding also came into the office to help out.

Grand Jury Report:  Director Oring has not had any response to the email letter she sent to Karen Fouch, Auditor.

Utility Trailer for fire Department:  The item will be carried over to next month.  

NEW BUSINESS:

The Fire Department hats in the office were donated.  A $10.00 donation will be asked for each hat.

A prospective new board member was introduced, Tom Spanton.

           

ADJOURNMENT: The next meeting will be held on November 18, 2013, 6:00 pm.  With no further business to conduct, the meeting was dismissed at 7:20 p.m.

BOARD MEMBERS SIGNING OF BILLS:  Bills were signed.  

Respectfully Submitted,

_____________________________

Sandy Jansen, Secretary     Note: There is a voice recorded transcript of these minutes.

BOARD MEETING

Monday October 21, 2013 6pm

Notes by

Martin Balding, General Manager

NO SPILL REPORT: The no spill report to the state has been made for the month of September.

ANNUAL REPORT: The annual report, to South Lake Lahontan, regarding our wastewater facilities is due in November. A copy will be available for the board early in the month.

LIFTS STATIONS AND PONDS: The lift stations and ponds have been working well with an average flow for six days of 5,148 gallons per day. The same time a year ago the flow averaged 6,926 gallons per day. As of November first our annual volume of water into the ponds will be about 2.4 million gallons, nearly half of what it was in the past, leaving good storage capacity for the winter.

PRECIPITATION/EVAPORATION: Pan evaporation for days averaged .125" per day.

The pond evaporation rate has been 65% of the pan, excellent rate! Precipitation has been nil.

LAKE EVEL: 5,093.58' about six inches lower than last year at this time, and the lowest in my records since June 1951 when 5,093.2. The level has dropped 18.24" inches since the spring high point of 5,095.1'

HOMEOWNER SYSTEMS: One system repaired Stone Road.

LATE PAYMENT COLLECTIONS:

Sandy has been following up on accounts due with excellent results. A Lien has been recorded on one of the delinquent properties.

MARINER'S RV PARK TAX SALE RESULTS:

Larry Williamson owns the lakeside with 19 Park Model spaces and he also has about sixteen Park Model and RV spaces on the south side of the west portion. Phone 530 200 4666, or his Manager Dusty Clement at 530 200 1817. Dusty is not planning to open sites 52-67 until after 2014. Frank Lepori has the north portion on the west side with all of the main buildings, the well, Park Model and RV spaces. Frank Lepori: 775 337 2063

STOCK WATER: The stock water pump has been removed for the winter and cattle are off.

ANUAL AUDIT Our audit by Robert Johnson and his associate Jan was done on Monday, October 14th and the initial report was very good. Sandy and Kay were a great help and to be commended.

AWAY: Martin was away for a several days and paid Dennis Glenn to cover.